The Accountant/Bookkeeper will play a vital role in maintaining accurate financial records, ensuring compliance with accounting regulations, and providing valuable financial insights to support our company's success. The ideal candidate will have a strong foundation in accounting principles, excellent analytical skills, and a commitment to maintaining the highest standards of financial integrity. 

Benefits: 

• Competitive salary 
• Strong support system 
• Salary increase starting on your first year of employment (only for full-time roles | based on performance) 
• Health benefit ($30/month) 
• No computer activity monitoring 
• Training materials for upskilling provided 
• Paid holiday leaves (depending on the holidays that the client observes) 
• Paid sick leaves (sick leave convertible to cash if perfect attendance) 
• Paid planned leaves 
• 13th month pay 
• Allowance for SSS and Pag-ibig contribution ($20/month) 

Key Responsibilities: 

• Perform general accounting duties, including but not limited to bookkeeping, financial statement preparation, and month-end/year-end closing activities of multiple accounts 
• Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, payroll, and general ledger entries of multiple accounts 
• Prepare and analyze financial reports, statements, and budgets for management review for multiple accounts 
• Reconcile bank statements and ensure proper documentation and filing of financial transactions of multiple accounts 
• Prepare and manage invoices through platforms such as Square, Stripe, or other similar payment gateways, ensuring accurate and timely billing for services rendered. 
• Manage the company's accounts payable (AP) and accounts receivable (AR), including monitoring due dates and ensuring timely payments. 
• Monitor and review financial transactions, expenses, and revenues to identify cost-saving opportunities and potential risks of multiple accounts 
• Collaborate with other departments to ensure accurate financial data and resolve any discrepancies. 
• Conduct regular audits to ensure compliance with accounting regulations and company policies. 
• Stay updated with accounting principles, standards, and industry trends to ensure adherence to best practices. 
• Ad hoc tasks from the client. 

Description  

As a Bookkeeper, you will be responsible for maintaining accurate financial records, ensuring compliance with accounting regulations, and assisting with various financial tasks.  

Responsibilities  

• Maintain and update financial records, including accounts payable and accounts receivable. 
• Process and record daily financial transactions, such as invoices, payments, and bank deposits.   
• Reconcile bank statements and bookkeeping records to ensure accuracy and identify discrepancies.  
• Prepare and submit regular financial reports, including balance sheets and income statements.  
• Assist with budgeting and forecasting activities.  
• Conduct routine audits to ensure compliance with accounting regulations.  
• Handle payroll processing, including calculating and disbursing employee salaries and benefits.   
• Collaborate with team members and clients to resolve any accounting or financial issues.  

Payroll

• Process and audit payroll for all assigned companies on a bi-weekly basis. Answer employee payroll questions in a timely and professional manner. Duties may include, but are not limited to:
• Utilize ADP to ensure that bi-weekly payroll is completed in a timely manner.
• Ensure that expense reimbursements are processed accurately and in a timely manner.
• Ensure that employee entries into the mileage reporting system are timely, and also prepare a bi- weekly file for interface with ADP.
• Prepare and transmit bi-weekly 401k contribution and match information to 401k provider.
• Calculate and/or verify paid time off and holiday pay.
• Calculate and process retro payments and bonus payments as required.
• Process vendor payments via Wire, ACH or Checks depending on vendor needs.
• Maintain all electronic payroll files in an organized manner.
• Respond to employee and supervisor questions regarding payroll.

Accounts Payable

• Communicate with third party vendors in order to process invoices and reconcile vendor statements.
• Maintain organization for all records. Duties may include, but are not limited to:
• Ensure all invoices and claims are posted and paid in a proper and timely manner.
• Reconcile vendor account statements monthly to make sure accounts payable records agree with vendor customer account statements, and resolve discrepancies in a timely manner.
• Monitor recurring invoices and alert management of large variances.
• Maintain an organized system for accounts payable records.
• Print checks for signatures, mail payments, and scan invoices.
• Maintain vendor file information in accounting system and prepare annual 1099’s.
• Ensure all invoices received for payment have proper internal approval.
• Track and post company credit card transactions into accounting system.

Other/Administrative

• Assist Director of Finance with month end process by printing financial statements
• Assist Director of Finance with annual budgeting process as required
• Assist with special projects as needed

ADDITIONAL FUNCTIONS AND DUTIES

Completes all other duties as assigned and apparent.

• Bookkeeping: Accurately record financial transactions, encompassing purchases, sales, receipts, and payments, using Xero accounting software. Keep ledgers and journals precisely up to date.
• Bank Reconciliation: Reconcile bank statements promptly, ironing out any discrepancies. Vigilantly monitor and categorise business expenditures, ensuring adherence to financial policies.
• Assisting with weekly report preparation where required
• Assisting with month end report preparation, reconciliation and workpapers where required

• Manage financial records and ensure accuracy in all transactions.
• Prepare monthly financial statements and reports.
• Conduct budget analysis and forecasting.
• Ensure compliance with tax regulations and financial reporting standards.
• Collaborate with management for strategic financial planning.
• Support audit processes and internal controls.

• General Ledger Management – GL account maintenance and reconciliation, review accuracy and timeliness of journal entries. Ensure accurate recording of all transactions in the General Ledger and General Journal.
• Financial Reporting – Preparation of monthly, quarterly and annual FS including account schedules, financial forecasts and budgets. 
• Prepare required monthly and quarterly financial and management reports. Ensure the accurate closing of books of accounts monthly.
• Compliance and Audit – knowledgeable of accounting standards and regulatory requirements – LGU, BIR and SEC; with experience in external audits and BIR audits.
• Liaise with external auditors with the goal of successfully obtaining an auditor's clean opinion without the need for surprised year-end adjustment nor unplanned tax payments.
• Monitor the assets (i.e., fixed assets, pre-payments, cash, receivables) of the company assigned.
• Perform ad hoc tasks from time-to-time.

• Dispense prescription medications accurately and efficiently
• Prepare and maintain records required by regulations 
• Answer questions for patients
• Responsible for handling client transactions
• Ensure compliance with all relevant laws

Financial Recordkeeping:

• Record daily financial transactions such as sales, receipts, payments, and other entries in the company's accounting system.
• Maintain and update the general ledger by posting and verifying details of business transactions.
• Ensure all financial records are accurate and up to date.

Accounts Payable and Receivable:

• Process accounts payable by reviewing, verifying, and entering invoices for payments.
• Manage accounts receivable by creating and sending invoices to clients and following up on outstanding payments.
• Reconcile discrepancies between invoices and payments.

Bank Reconciliation:

• Reconcile all bank accounts, credit card statements, and petty cash accounts to ensure accuracy.
• Investigate and resolve any discrepancies between company records and bank statements.

Payroll Processing:

• Assist in processing payroll by maintaining accurate employee data such as hours worked, deductions, and benefits.
• Ensure that payroll taxes and other deductions are calculated accurately and submitted on time.

Financial Reporting:

• Prepare monthly, quarterly, and annual financial reports, including income statements, balance sheets, and cash flow statements.
• Assist management in analyzing financial performance and identifying trends.

Tax Compliance:

• Prepare and file tax forms, including sales tax, income tax, and other government-required reports.
• Ensure compliance with local, state, and federal tax regulations.

Inventory and Fixed Assets Management:

• Maintain accurate records of inventory and fixed assets, including tracking depreciation and conducting periodic audits.

Budgeting and Forecasting:

• Assist in the preparation of budgets and financial forecasts.
• Monitor actual expenses against budgeted amounts and report on variances.

Internal Audits and Control:

• Help maintain strong internal financial controls by ensuring compliance with company policies and procedures.
• Assist with internal and external audits as needed.

Confidentiality:

• Handle all financial information and company records with discretion and confidentiality.

• Oversees the daily workflow of the department
• Analyzes financial reports in relation to current budget and prior year information.
• Audits expenditures, ensuring strict compliance with the accounting procedures of the organization and government rules and regulations.
• Advising and dealing with tax matters and ensures compliance with tax legislation.
• Monitors expenditures and prepares monthly financial statements and administrative reports.
• Provides technical support to clerical and professional staff.
• Prepares quarterly and annual statements.
• Performs other related duties as assigned.

As a Bookkeeper, you are expected to be organized and highly reliable in handling daily financial tasks, recording transactions, and reconciling bank statements. You will be involved in financial data entry and regular invoicing of the company’s cashflows. You will also generate accurate financial reports so you need to possess strong attention to detail, a basic understanding of accounting principles, and a passion for numbers. 

You will be working in a fast-paced and growing environment where you will:

• Keep the company’s financial data records up-to-date
• Monitor ongoing transactions
• Reconcile bank accounts
• Support budgeting processes
• Monitor accounts payable
• Perform other job-related tasks

Recording and maintaining a business' financial transactions, such as purchases, expenses, sales revenue, invoices, and payments. They will record financial data into general ledgers, which are used to produce the balance sheet and income statement.

• Manage daily financial transactions and bookkeeping activities for Cordova Koop Foods Corporation, a leader in the Food & Beverages industry.
• Ensure accurate financial record-keeping in compliance with accounting laws and company policies.
• Prepare financial reports, conduct audits, and assist with budgeting and forecasting.
• Reconcile accounts and resolve discrepancies, offering detailed financial analysis to support business decisions.
• Collaborate cross-departmentally to improve financial processes and contribute to the company's economic growth.

• Excellent knowledge in general accounting.
• Recording and maintaining financial transactions in the Odoo Accounting System.
• Updating a general ledger and preparing trial balances.
• Preparation of monthly bank recon and monthly FS.
• Updating and verifying accounting records for accuracy and completeness.
• Maintaining the books and helps in the audit and tax preparations.
• Knowledge in any accounting software is preferred.

• Provide support in various departments to reinforce company workflows as needed.
• Conduct financial analyses and assist in budget preparation and expense management.
• Maintain accurate financial records and help prepare reports for management.
• Collaborate with team members to improve processes and achieve JMH Microfinance, Inc. goals.
• Ensure compliance with accounting principles and industry regulations.

• Perform payroll and tax payments accurately and on time
• Reconcile all accounts as needed
• Record incoming and outgoing transactions and post them to the right accounts
• Process various financial reports
• Assist in preparing business activity statements and incoming activity statements
• Maintain and balance ledgers that are accurate, complete and current
• Perform all activities related to accounts payable including reviewing and processing payments
• Perform account receivable functions including invoicing, deposit, billing, and revenue recognition
• Prepare financial reports through data collection, analysis, and summarization
• Interpret and apply accounting policies, rules and regulations for all work to ensure compliance with applicable standards.