Junior Virtual Assistant (Full-Time)

Location: Remote (Hong Kong Timezone - Monday to Friday, and Half Day on Saturday)

Sign-On Bonus:

Successful candidates will receive a PHP 10,000 sign-on bonus upon completion of the application process. Terms and conditions would apply.

Job Summary

Join our team as a Junior Virtual Assistant. You will support our team in managing documentation, workflows, and communications. The ideal candidate will play a critical role in ensuring the smooth operation of various processes, from vehicle registrations to tax applications. Adaptability, a positive attitude, and a willingness to iterate on processes are essential, as we constantly improve our workflows to find the most efficient systems.

This role is ideal for someone who is eager to contribute to a growing team, embraces challenges, and is committed to continuous learning. Apply today to be a part of our innovative journey!

Administrative Support:

• Preparing, booking, and submitting various documents in digital format.

• Organizing documents and managing communication regarding schedule arrangements.

• Managing customer communication related to registration processes.

• Updating and maintaining workflow entries for various processes in Google Drive and ClickUp.

• Organizing and maintaining structured digital files on Google Drive.

• Regularly reviewing and improving workflows to enhance efficiency.

• Handling recurring tasks such as daily and weekly updates on the government department.

• Attend daily meetings, take down minutes of the meeting, and ensure follow-up with relevant team members.

• Provide support in training new team members on processes and procedures.

• Perform other ad hoc tasks as assigned.

Data Management:

• Perform data entry, data cleansing, and data organization tasks.

• Maintain and update databases, ensuring accuracy and completeness.

• Generate reports and analyze data to support decision-making processes.

• Data Entry and working with applications like Google Sheets, ClickUp, and Dear Inventory.

• Organize and maintain electronic files, documents, and databases.

• Maintain confidentiality and security of sensitive data at all times.

Workflow management:

• Assist in managing numerous projects at once.

• Consistently create Standard Operating Procedures (SOPs) for directions in executing tasks.

• Collaborate with team members to streamline workflows and improve efficiency.

• Track project timelines and milestones, ensuring deadlines are met.

• Participate in brainstorming sessions and contribute ideas for process improvement.

Join us in driving a sustainable future!

• Minimum of six (6) months of experience as a Virtual Assistant.

• Fresh graduates are also encouraged to apply.

• Excellent English written and verbal communication skills.

• A Bachelor’s degree in Engineering, Information Technology, Computer Science, Business Management, or a related field.

• Strong organizational skills with the ability to manage multiple workflows and tasks simultaneously.

• Comfortable with change and enjoys iterative processes.

• Proficient in using technical software, project management tools (e.g., ClickUp, Airtable), and other relevant applications.

• Capable of managing emails, calendars, and data effectively.

• Demonstrates strong time management skills and the ability to multitask.

• Self-motivated, reliable, and a strong team player with a positive attitude toward learning and improvement.

• Ability to adapt to a fast-paced environment and continuously improve workflows and processes.

Essential Requirements for Remote Work:

• Reliable Laptop or Desktop Computer.

• Stable and high-speed internet connection.

• Power source and backup internet connection in case of electricity interruptions.