To All Applicants

Please send your updated resume directly so we can easily review your application and get in touch with you promptly.

Thank you, and we look forward to receiving your applications!

The Sales and Marketing Assistant / Coordinator provides comprehensive support to the Sales and Marketing Department by coordinating daily operations, assisting in sales order processing, and supporting marketing activities.

KEY DUTIES AND RESPONSIBILITIES

A. Sales Coordination

• Receive, verify, and process Purchase Orders (POs) from the Sales Team or clients.
• Coordinate with the Logistics, Accounting, and Inventory departments to ensure accurate booking, delivery, and invoicing of orders.
• Maintain and update sales tracking reports, customer databases, and order logs.
• Monitor inventory levels of finished goods and marketing materials to ensure product availability.
• Provide regular updates to the Sales Team on order status, backorders, and delivery schedules.

B. Marketing Support

• Assist in the planning, preparation, and execution of marketing activities, events, and campaigns (e.g., medical conventions, product launches, booth exhibits, round table discussions).
• Coordinate the printing, distribution, and safekeeping of promotional materials, samples, giveaways, and other marketing collaterals.
• Support the Product Manager in collecting and organizing post-activity reports, photos, and documentation.
• Assist in monitoring marketing expenses and activity budgets.

C. Administrative and Documentation

• Prepare and organize sales reports, performance trackers, and presentations for management.
• Maintain updated records of doctors, hospitals, and accounts as provided by the Sales Team.
• Assist in the preparation of marketing letters, event invitations, and communications to healthcare professionals.
• Handle other administrative tasks that may be assigned by the Product Manager or management.

D. Cross-Functional Coordination

• Serve as the liaison between the Head Office and the Field Force Team for sales documents, sample requests, and activity updates.
• Coordinate with suppliers and printers for production and delivery of marketing materials.
• Ensure proper documentation and filing of all marketing and sales-related documents.

QUALIFICATIONS

A. Education

• Bachelor’s Degree in Marketing, Business Administration, Office Management, Communication, or any related field.

B. Experience

• Preferably with 1–2 years of experience in a similar role within a pharmaceutical or healthcare company.
• Fresh graduates with strong organizational skills and initiative are also welcome to apply.

C. Competencies and Skills

• Excellent organization, coordination, and time management skills.
• Strong attention to detail and accuracy in documentation.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with basic sales tracking systems.
• Good communication and interpersonal skills; able to coordinate effectively with multiple departments.
• Able to work under minimal supervision and manage multiple priorities.
• Highly dependable, trustworthy, and maintains confidentiality of company information.

To All Applicants

Please send your updated resume directly so we can easily review your application and get in touch with you promptly.

Thank you, and we look forward to receiving your applications!