Brief Description and Purpose of the Position

The Paralegal supports the Legal Department by facilitating document preparation and review, collaborating with departments on legal requirements, and helping ensure compliance with laws and policies. The role also aids in case preparation, filing of legal records, supports administrative proceedings, and helps implement data privacy and regulatory protocols.

Competencies and Behavioral Indicators

Legal Document Preparation and Contract Management Facilitation

Drafts and reviews standard contracts and legal documents, identifies basic legal risks, and coordinates with departments for revisions with moderate supervision.

• Reviews, evaluates and approves the legal provisions of lease agreements to ensure compliance with standard contract of lease

• Reviews and evaluates assigned company policies and risk mitigation protocols.

• Drafts and revises legal documents such as Memoranda of Agreement, amendments, and other binding instruments.

• Coordinates with other departments regarding legal documentation, including demand letters, contract renewals, and legal inquiries.

• Assists Legal Counsel in preparing legal pleadings, judicial affidavits, and court-related submissions.

• Conducts legal research and provides preliminary analysis to support document review.

Litigation and Administrative Case Coordination

Prepares documentary requirements and participates in case development. Supports case filings with minimal supervision.

• Prepares and organizes documentary requirements (evidence, filings, affidavits) for court or administrative purposes.

• Drafting of assigned pleadings

• Attends administrative hearings and provides legal opinion relative to the alleged employee infraction, with or without Legal Counsel.

• Visits branch locations as necessary to support case filings or enforcement of legal action.

• Facilitates the gathering of evidentiary documents from various departments for case development or legal response.

• Represents the Legal Department in internal meetings where Legal Counsel is unavailable; accompanies counsel when legal presence is needed.

Legal Operations and Departmental Administration

Administers operational processes such as document tracking, supply requests, and meeting coordination with little supervision. Maintains organized records and supports budget requests.

• Handles ad hoc legal requests and urgent legal tasks to ensure timely resolution.

• Schedules and coordinates meetings between Legal and other departments for ongoing legal matters.

• Prepares and submits budget proposals and office supply requests for the Legal Department.

• Compiles, arranges, and maintains legal department files, case records, and document archives to ensure accurate tracking and retrieval.

Effective Collaboration

Cascades instructions, coordinating activities, and support smooth workplace communication

• Coordinates closely and effectively with internal departments and business units.

• Acts as the Legal Department’s point of contact for Area Managers and business units

• Renders guidance on established legal standards to internal departments and business units.

• Coordinates with the Audit Department regarding case filing documents

• Interview witnesses and facilitate affidavits.

• Serves as the lead person of the legal department for Data Privacy Management.

Education

• Graduate of Bachelor of Arts in Political Science or any 4-year course related to legal education

• Juris Doctor candidate of any year level or a holder of the degree is an advantage

Experience

• At least 2 years of experience related to the job

Training

• none

Certifications and Licenses

• none

Others

• Excellent Written Communication

• Keen eye for details

• Good Analytical Skills

• Good Interpersonal Skills

• Organizational Skills

• Self-motivated and emotionally composed in demanding situations