ROLE SUMMARY

We are looking for a highly organized, disciplined, and proactive HR and Admin Executive who can also function as a Chief of Staff support to the Founder.

This role goes beyond traditional HR. The person will help ensure that the organization runs smoothly by:

• Building strong HR systems

• Maintaining team discipline and accountability

• Supporting leadership execution

• Monitoring projects and key initiatives

• Coordinating communication across departments

This role is ideal for someone who enjoys structure, operations, people management, and leadership support.

PRIMARY MISSION

Help the Founder and leadership team maintain clarity, accountability, and execution discipline across the organization.

The goal is to create a structured, organized, and scalable company.

KEY RESPONSIBILITIES

Human Resources Management

• Manage recruitment process and hiring coordination

• Screen applicants and conduct initial interviews

• Prepare job offers and employment documentation

• Manage employee onboarding and orientation

• Maintain employee records and HR documentation

• Monitor attendance, tardiness, and discipline cases

• Coordinate performance evaluations

Team Discipline & HR Systems

• Ensure HR policies are followed

• Monitor attendance and work-from-home compliance

• Document warnings, performance issues, and HR actions

• Assist in building structured HR systems and policies

Chief of Staff Support to Founder

Support the Founder in ensuring the organization runs smoothly.

Responsibilities include:

• Monitor company projects and priorities

• Track completion of assigned tasks and initiatives

• Prepare summaries before leadership meetings

• Follow up with team leaders regarding deadlines

• Ensure alignment across departments

Operations Coordination

• Help document company process flows and SOPs

• Coordinate cross-department communication

• Ensure systems and workflows are followed

• Support improvement of internal processes

Leadership & Meeting Support

• Help prepare meeting agendas

• Document key decisions and action items

• Monitor execution after meetings

• Ensure follow-through on commitments

IDEAL CANDIDATE PROFILE

We are looking for someone who is:

Highly organized

Detail-oriented

Professional and disciplined

Comfortable communicating with leaders and team members

Able to manage confidential information

Proactive in solving problems

REQUIRED SKILLS

• Strong organizational and documentation skills

• Clear written and verbal communication

• HR administration experience preferred

• Basic understanding of operations or project management

• Ability to handle multiple responsibilities