Facilities Admin Coordinator

₱20-25K[Monthly]
On-site - Quezon CityFull-time1-3 Yrs ExpBachelor
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Job Description

Communication SkillsLeadership SkillsProblem-Solving Skills

Description

  • Maintain a high level of service delivery to HQ, Operations and Client teams
  • Assist in the collection and organization of DTRs, Delivery notes and any other relevant documentation for alignment with the billing process
  • Coordinate with Purchasing and Operations on CME requests, delivery dates in line with delivery availability slots and assist in organizing gate passes as needed
  • Assist Account leads/Managers on Invoice requests in line with deadline requirements
  • Provide analysis and reports as needed to the operations team/management on aspects of the operation as needed.
  • Provide feedback and development towards continuous improvement
  • Meeting health and safety responsibilities as defined in Company Health and Safety procedures, ensuring compliance at all times.
  • Providing input into the monthly management reports in the agreed format and in a timely and professional manner
  • Provides administrative support to the Operations and Sales Team
  • Implement best practices and CCS standards within our service provision
  • Ensure the CCS image is reflected through proper phone and email etiquette
  • Work towards developing a positive close working relationship with all stakeholders
  • Supports the CCS Finance team with any invoice queries or requirements
  • Support the operations team in preparing of any requirements relating to method statements, risk assessments or other standard operating procedures
  • Respond to any queries from clients as required
  • Develop a database of client contracts, including renewal dates ensuring that the management team know of contracts needing renewal
  • Assist as needed with the preparation of reports in relation to operations
  • Assist in the preparation of sales packs or any other requirements relating to new contract bids as needed
  • Ensuring accurate filing of all service contracts
  • Assist Sales with simple sales quotations or ad hoc service requests
  • Provide cover for Delivery Allocator as needed
  • Provide cover for relevant positions within our portfolio such as Help Desk, Admin, Reception etc.
  • Provide support in workplace inspections and auditing
  • Assist account leads/managers with any administrative support
  • Assist with the Asset confirmation on site and ensure timely checking of all assets by the operations team/supervisors
  • Accurate database of all CCS assets on site, ensuring that all are asset tagged and tracked. Ensure update to purchasing as needed.
  • Any tasks as required by the senior managers


Requirement

  • Bachelor degree or above in any field.
  • Two (2) years of operations/facilities services experience.
  • Must demonstrate proven leadership and management skills.
  • Ability to communicate clearly and effectively, both orally and in writing.
  • Computer Literate
  • Proficiency in Microsoft Office
  • Able to effectively communicate with team and Senior Management.
  • Ability to resolve problems under pressure.
  • Flexibility and adaptability to execute the needs of the business.
  • Shows good judgement in seeking authority where required.
  • Ability to handle conflicts or challenging situations confidently.
  • Ability to provide rational input in negotiations.
  • Ability to provide coaching, feedback and on the job training when needed.
  • Ability to utilize available resources effectively.


Campaign Complete Solution Philippines, Inc.

HR RecruiterCampaign Complete Solutions Phils. Inc.

Active this week

Working Location

11th floor, Cyber One Building. 11 Eastwood Ave, Quezon City, 1800 Metro Manila, Philippines

Benefits

  • Government Mandated Benefits

    13th Month Pay, Pag-Ibig Fund, Paid Holidays, Philhealth, SSS/GSIS

  • Insurance Health & Wellness

    HMO

Posted on 04 October 2024

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Campaign Complete Solutions Phils. Inc.

Unfinanced / Angel

101-500 Employees

Recruitment Firm

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