Corporate Secretarial Assistant Position Description: 

• Assisting with the day-to-day assistance of the Company Secretarial function and governance matters
• Creation and maintenance of client corporate registers at the Registered Office and on the fileserver
• Assist with the management of the Monday and CAS BGL database and registers
• Draft D&O Insurance reminder emails for client managers
• Draft Letters of Financial support for clients and draft email reminders to clients for client managers
• Drafting audit relief resolution where applicable and drafting client emails for client managers, following with an annual review of the requirements
• Handling of ASIC enquiries and liaison with ASIC officers as required
• Manage lodging complaints, enquiries, and liaise with ATO officers as needed, under client managers' supervision. 
• Conduct routine follow-ups with clients to ensure Director Identification Number (DIN) compliance is in place, under client managers' guidance. Conducting all company, title and registered charges searches and download extracts from ASIC
• Ensuring all requirement governance documentation is up-to-date and saved into client folders (including D&O Insurance, Letters of Financial Support, Relief resolutions and solvency resolutions)
• Sending out Annual Company statements to clients
• Following up clients reminder ASIC Annual Review fees to ensure payment is made on time
• Other ad-hoc duties for clients and Acclime as required. 

• A friendly and passionate personality with a high attention to customer service
• A high level of attention to detail and a diligent nature
• At least 3 years’ experience in a similar role
• A high level of computer literacy and experience with cloud-based software solutions, in particular Microsoft Office Suite, Google’s G Suite and Slack
• Proficiency with Adobe Acrobat and Microsoft Office (particularly Word, Excel and PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational skills, the capacity to successfully manage competing
• priorities, plan workload, maintain attention to detail and meet deadlines
• Ability to work effectively in a remote, unsupervised and independent capacity.
• Must have the capacity to work independently with minimal direction.
• Must be comfortable working across a range of different time zones, and organizing your workload to meet that demand.