Key Responsibilities

• Manage calendars, schedule consultations, site visits, and subcontractor/vendor appointments
• Respond to client inquiries and follow up on estimates, contracts, and payments
• Prepare and send contracts, proposals, invoices, and organize project documents
• Maintain digital filing systems and update project management software
• Assist with billing tasks, expense tracking, and coordination with the bookkeeping team
• Update CRM with leads, project statuses, and generate performance reports
• (Optional) Support marketing tasks such as social media scheduling and collecting client testimonials

Required Qualifications

• 2+ years experience as a Virtual Assistant or Administrative Assistant
• Experience in construction, home improvement, or real estate is a plus
• Strong organizational and multitasking skills
• Excellent written and verbal English communication
• Proficiency in Google Workspace, CRM systems, project management tools, and accounting software (e.g., QuickBooks)
• Ability to work independently and meet deadlines

Preferred Skills

• Familiarity with construction terminology and contractor documentation
• Experience handling permits, contracts, and invoicing processes
• Basic social media management experience