Liaison Officer

Job Summary

We are looking for a reliable and proactive Liaison Officer to support the company's daily administrative, compliance, and operational requirements. The successful candidate will be responsible for handling government transactions, company permits, employee-related documentation, office administration, asset monitoring, and various fieldwork tasks to ensure smooth business operations.

Responsibilities

• Process and coordinate transactions with government agencies such as SSS, PhilHealth, Pag-IBIG, BIR, and others.
• Assist in the processing of employee government benefits, registrations, updates, and claims.
• Serve as the company representative for government, banking, and external transactions.
• Monitor employee attendance, timekeeping records, and leave requests.
• Coordinate with HR regarding attendance discrepancies and payroll-related concerns.
• Maintain and organize company records, reports, permits, and confidential documents.
• Monitor company dormitories and ensure compliance with dormitory rules and regulations.
• Track utility bills and coordinate payments for electricity, water, internet, and other related expenses.
• Coordinate maintenance and repair concerns for company facilities.
• Monitor office supplies and replenish if necessary.
• Maintain inventory records of office supplies, equipment, and company assets.
• Monitor the issuance, return, and condition of company assets such as laptops, computers, mobile devices, and office equipment.
• Conduct regular inventory and asset audits.
• Assist employees with administrative concerns and company-related requirements.
• Arrange courier bookings and monitor deliveries and shipments.
• Coordinate with suppliers, contractors, service providers, and external partners.
• Handle bank transactions, deposits, payments, and other company-related errands.
• Assist in scheduling meetings, company activities, and operational requirements.
• Perform fieldwork and other on-the-run tasks as assigned by management.
• Perform other duties and responsibilities necessary to support business operations.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Human Resource Management, or any related field.
• At least 6 month to 1 year of experience as a Liaison Officer, Administrative Assistant, Office Assistant, Receptionist, or similar role.
• Experience handling government transactions and permit processing is an advantage.
• Familiarity with SSS, PhilHealth, Pag-IBIG, BIR, and other government agencies.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and WPS Office.
• Strong organizational, time management, and multitasking skills.
• Detail-oriented, trustworthy, and able to maintain confidentiality.
• Willing to perform fieldwork and on-the-run tasks.
• Possession of a valid driver's license is an advantage but not required.
• Can work independently and under minimal supervision.