HR Specialist/Assistant

TRAINING & DEVELOPMENT (AGENCY)

• Monitor and guide all outsourced/agency employees during their 6-day training period and evaluation.

• Organize and deliver training sessions (SOPs, procedures, gadget usage).

• Create and update user-friendly training materials (manuals, guides, visual aids).

• Demonstrate gadget functionalities through live demonstrations.

• Stay updated with gadget trends and technological advancements.

• Adapt training methods to suit different learners.

• Evaluate training effectiveness through feedback and progress monitoring.

• Conduct orientation for newly hired head office employees.

RECRUITMENT & SELECTION

For Direct Hires (Head Office):

• Identify vacancies and process Manpower Requisition Forms (MRFs).

• Maximize sourcing channels (job portals, social media, job fairs).

• Conduct initial screening and coordinate interviews with department heads.

• Update candidates on their application status.

• Maintain an updated applicant database.

For Outsourced Manpower (Site Employees):

• Maintain updated site manpower requirements and plantilla.

• Process MRFs for new sites, additions, replacements, etc.

• Liaise with agencies to fill vacancies within turnaround time.

• Screen applicants endorsed by agencies against company standards.

• Endorse screened candidates to Operations for final assessment.

• Update agencies on candidates' status and coordinate orientation.

ONBOARDING & ORIENTATION

For Direct Hires (Head Office):

• Orient newly hired head office employees.

• Route and introduce new hires to each department.

• Issue new hire welcome kits.

• Enroll new employees in the facial recognition biometric system.

For Outsourced Manpower (Site Employees):

• Coordinate the head office orientation (based on schedule) and training for all passed outsourced candidates prior to deployment.

COMPENSATION, BENEFITS & PAYROLL ADMINISTRATION

For Direct Hires (Head Office):

• Process sickness and maternity applications.

• Notify Accounting/Finance for Pag-IBIG loan applications.

• Renew and process Personal Accident Insurances.

SUPERVISION & INTERNSHIP MANAGEMENT

• Work with team members to set clear goals (as per Team Management duty).

• Supervise interns.

• Process intern DTRs for allowance requests.

Perform other tasks that maybe assigned from time to time.

• Strong knowledge of HR operations, and statutory compliance

• Leadership and people management skills, including team and intern supervision

• Excellent organizational, multitasking, and time management abilities

• Strong interpersonal, communication, and stakeholder coordination skills

• High level of confidentiality, discretion, and professionalism

• Strong problem-solving, decision-making, and analytical skills

• Expertise in training design, delivery, and evaluation

Proficiency in full-cycle recruitment and on-boarding processes

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field

• Minimum of 3 years of experience in a combined HR and training role

Proven experience managing recruitment, training, and HR administration for both direct and outsourced employees