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Job Description Medical Administrative Assistant

We are looking for a highly organized, professional, and dependable Medical Administrative Assistant to join our team and provide essential administrative support within a healthcare environment.

In this role, you will help keep daily operations running smoothly by coordinating appointments, maintaining accurate records, supporting patient communication, preparing documentation, and assisting healthcare and administrative teams with essential office functions.

The ideal candidate is detail-oriented, comfortable working with confidential information, communicates professionally, and can manage multiple priorities while maintaining accuracy and efficiency.

Key Responsibilities

• Coordinate appointments, schedules, follow-ups, and administrative activities.
• Maintain accurate and up-to-date patient and organizational records.
• Enter, review, verify, and update information in electronic systems and databases.
• Respond professionally to routine patient, staff, and administrative inquiries.
• Prepare, organize, and process forms, correspondence, reports, and other documentation.
• Assist with medical records and other healthcare-related administrative documentation.
• Support billing, insurance, and authorization-related administrative processes when required.
• Coordinate information between patients, healthcare professionals, and internal departments.
• Monitor assigned tasks, schedules, deadlines, and follow-up activities.
• Maintain organized electronic and physical files while protecting confidential information.
• Assist with general administrative and office-support activities as needed.
• Follow established company procedures, privacy requirements, and administrative standards.
• Contribute to an organized, professional, and efficient healthcare support environment.

Qualifications & Skills

• Previous experience in medical administration, healthcare support, office administration, customer service, or a related field is preferred.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management abilities.
• Comfortable working with computers, email, spreadsheets, databases, and office software.
• Ability to manage multiple responsibilities and meet deadlines.
• Ability to handle confidential information with professionalism and discretion.
• Strong problem-solving and follow-through skills.
• Ability to work independently as well as collaboratively with a team.
• High school diploma or equivalent required; healthcare or administrative training is an advantage.

Compensation & Benefits

• $4,700–$5,850 per month, based on experience and qualifications.
• Professional and supportive work environment.
• Training and professional development opportunities.
• Paid time off and applicable employee benefits.
• Opportunities for long-term professional growth.
• Meaningful opportunity to contribute to efficient healthcare administration.

Why Join Us?

This is an opportunity to build valuable experience in medical administration and healthcare operations while working in a professional environment where organization, communication, accuracy, and dependable support are highly valued.