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Company: Polar Cold Storage Services — the Philippines entity of Polar Cold Pte. Ltd. (Singapore) 

Location: Metro Manila — work-from-home, with 3–5 days per month at our Pasig hub Employment Type: Full-time, 9:00am–6:00pm PH time 

Reports to: Jonathan Harvey (Co-founder) 

Salary: ₱35,000 – ₱45,000/month 

Status: 6-month probationary period, then regularization

About the Role

Polar Cold rents modular cold storage to businesses across Metro Manila. We're hiring an Accountant to run the finance function for our Philippines entity — BIR compliance and relevant government filings, bookkeeping, payroll, and customer invoicing and collections.

The volume is manageable: under 5 employees on payroll and fewer than 20 customers to invoice today, though both are growing. What makes this role demanding isn't volume — it's breadth and ownership. 

You'll be the only finance person in the PH entity, and the PH regulatory environment requires being on top of all filings and BIR deadlines. A lot of the job is figuring things out rather than following an existing playbook.

CPA is preferred, but we're open to a strong non-CPA or junior candidate who can self-learn and dig into unfamiliar rules until they get a clear answer.

You'll start alongside our external bookkeeper, who stays on as a compliance backstop while you get up to speed. From there you'll move into working directly with Jonathan and Joe on both company finance and the operations side.

Key Responsibilities

Tax & Statutory Compliance

• Prepare and file BIR returns — VAT, expanded and compensation withholding, income tax — via eFPS, on deadline
• Handle year-end requirements: alphalist, 2316, and 2307 issuance and collection from customers
• Keep official receipt and invoice registration current (ATP/CAS, EOPT-era invoicing rules)
• Maintain good standing with BIR, SEC, and LGU filings; handle renewals and any assessments
• Track regulatory changes that affect the business and flag them early

Payroll & Benefits

• Run monthly payroll for the PH team, including withholding tax on compensation
• Remit and file SSS, PhilHealth, and Pag-IBIG contributions and loans
• Administer 13th month pay, final pay, and leave records
• Maintain payroll records and respond to staff queries

Bookkeeping & Accounts

• Day-to-day bookkeeping in Xero, general ledger maintenance, and bank reconciliation
• Manage accounts payable — supplier payments, ops team expense claims, petty cash for site work
• Prepare monthly financial statements and cash flow reporting
• Run month-end and year-end close
• Support intercompany accounting and reporting with the Singapore parent entity, including forex handling

Billing & Collections

• Issue invoices and official receipts to customers for cold storage rentals and services
• Track receivables aging and follow up directly with customers on overdue accounts
• Escalate collection risks early and maintain accurate customer billing records

Reporting

• Weekly check-in with the founders on cash position, collections, and anything pending
• Monthly financial statements delivered on a fixed schedule

Qualifications

• Degree in Accounting, Finance, or a related field. CPA preferred but not required.
• Hands-on experience with BIR filing, eFPS, and PH statutory compliance strongly preferred
• Experience running payroll and government remittances (SSS, PhilHealth, Pag-IBIG)
• Working knowledge of Xero, or comparable cloud accounting software and willingness to learn it quickly
• Strong organizational skills and attention to detail — small errors here are expensive
• Able to work independently with no finance team above you
• Good communication skills; you'll be chasing customers for payment directly
• Based in or near Metro Manila and able to work from our Pasig hub 3–5 days per month
• Reliable home internet and a workspace suitable for remote work

What We Provide

• Company laptop
• Statutory benefits: SSS, PhilHealth, Pag-IBIG, 13th month pay, and service incentive leave
• Direct exposure to a fast growth startup in the cold chain, as well as to the founders 

What Success Looks Like

• Zero missed BIR, SSS, PhilHealth, or Pag-IBIG deadlines, and no penalties
• Payroll runs correctly and on time, every cycle
• Books closed within 7 working days of month-end and reliable enough for management decisions
• Invoices and ORs issued within 7 days of the billing trigger
• Overdue accounts followed up within 7 days, with receivables aging visible to the founders at all times

How to Apply

Submit your application through this platform. Please include your CV and a short note on your BIR filing and payroll experience.