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Job Description:

1. Executive Schedule & Time Management

• Manage the executive's schedule, travel arrangements, and overall time planning

• Arrange internal and external meetings

• Control meeting duration to ensure efficiency

• Prepare meeting materials in advance

• Take and organize meeting minutes

• Remind the executive of key deadlines and important milestones

2. Document & Information Management

• Organize and prepare reporting materials

• Condense and summarize presentations (e,g., reduce 10 slides into 2 concise slides)

• Collect weekly reports from all departments

• Compile and summarize them into brief daily reports for the Chairman

3. External Communication & Coordination

• Arrange client visits and business meetings

• Coordinate with partners and external stakeholders

• Convey the Chairman's instructions accurately:

• Follow up on implementation progress and ensure task completion

4. Basic Administrative Support

• Arrange business travel (flights, hotels, itineraries)

• Organize and process expense reimbursement documents

• Monitor contract circulation and approval reminders