The position undertakes to purchase materials according to established MEC standard of unwavering quality, on time delivery and best price possible.

Our company is seeking a detail-oriented and motivated Purchasing Specialist to join our team. The ideal candidate will be responsible for managing the procurement process, ensuring that all materials and services are sourced effectively to support our solar technology projects. This role is essential in maintaining our commitment to quality, cost efficiency, and sustainability.

• Researching more about the products or items that we're looking for, looking for suppliers and reaching out to them, calling them, emailing or messaging them, and following up with them.
• As customers, we reach out to them to ask questions, and to make sure that we get the information and details that we need for the products that we're looking for.

• Review pending Purchase Request
• Processing of consumables materials request
• Monitors deliveries on site
• Sourcing vendors & negotiation of team
• Canvasing Materials
• Support on database updating
• Filling and organizing of Documents

The Procurement Analyst – GR/IR Discrepancy Resolution (Oracle) will be responsible for analyzing and resolving discrepancies related to posted invoices that are blocked or held for payment within the Oracle iProcurement system due to non-compliant purchase orders (POs) due to insufficient budget, discrepancy in quantity and/or price. 

This role focused on improving operational efficiency by identifying root causes, collaborating with key stakeholders (business units, PR creators, requesters), and recommending resolutions to ensure timely processing of invoices and payments.

The Purchasing Officer is responsible for outsourcing materials essential for the company’s daily operations. This role includes identifying alternative suppliers to mitigate potential delays should a primary supplier be unable to fulfill orders, while consistently seeking the most effective and cost-efficient options. Furthermore, the Purchasing Officer assists in the ordering of products and services, ensuring timely delivery to enhance customer satisfaction and foster continuous improvement in operational processes.

Duties and Responsibilities:

• Responsible for sourcing and purchasing the materials, equipment, and services that the organization needs to function effectively.
• Develop and maintain professional relationships with all suppliers and prepare reports for all purchasing departments and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments.
• Maintains and enters purchase requisitions.
• Evaluate offers from vendors and negotiate better prices.
• Follow up with suppliers, as needed, to confirm or change orders.
• Coordinates with suppliers regarding terms of payment.
• Receives and verifies purchase request.
• Prepares list of items for pick up, drop off and for purchase.
• Answers inquiry from suppliers.
• Performs other duties/tasks that maybe assigned from time to time.

1. Responsible for procurement of Spare Parts for Heavy Equipment and Vehicles and some construction materials

2. Must have technical knowledge regarding specifications of spare parts.

3. Canvassing of items, sourcing, and negotiating with the supplier (Price and Terms of Payment).

4. Coordinates with suppliers, follow-up, and monitor deliveries of materials/spare parts.

5. Ensures that all parts and supplies requirements to be delivered are completely covered with corresponding Purchase Orders.

6. Constantly coordinates with various end-users in relation to the specifications of requested items.

7. Responsible for sourcing substitute items/materials/spare parts (whether local or imported ones) in cases where requisitioned items are no longer available in the market and endorse the same to the end-user for their evaluation.

8. Prepares purchase orders via ERP.

9. In-charge with monitoring the status of requested items assigned to him and prepares daily, weekly and monthly PRS status report and endorses to the Purchasing Clerk for consolidation.

10. Performs other related tasks as may be assigned to him from time to time.

• Identify and research potential suppliers - responsible for researching and identifying potential suppliers for the organization's needs.
• Manage supplier relationships - manage relationships with existing suppliers and negotiate contracts and pricing.
• Develop procurement strategies - develop procurement strategies that ensure the organization's needs are met while minimizing costs and risks.
• Source and purchase goods and services - source, and purchase goods and services required by the organization, including negotiating contracts and pricing.
• Ensure compliance with procurement policies and regulations - ensure that all procurement activities comply with organizational policies and regulations.
• Manage procurement records and data - maintain accurate records of procurement activities and use data to inform procurement decisions.
• Manage procurement budget - manage the procurement budget, including forecasting costs and implementing cost-saving strategies.
• Coordinate with other departments - coordinate with other departments, such as finance, accounting, and legal, to ensure that procurement activities align with organizational goals and objectives.
• Conduct market research - conduct market research to identify trends, opportunities, and risks related to the procurement of goods and services.
• Evaluate supplier performance - evaluate supplier performance to ensure that they meet quality, delivery, and service level requirements.

Secondary Responsibilities

Purchasing

1. Prepares purchase orders and send copies to suppliers and to department originating requests.

2. Maintains complete database of all suppliers with contacts and accreditation documents.

3. Expands supplier database.

4. Compares prices, specifications, and delivery dates in order to determine the best bid among potential suppliers. Conduct canvassing from at least 3 suppliers who could provide the lowest price and acceptable product and service quality with supporting documents.

5. Conducts background check of suppliers.

7. Negotiates for lower cost of all materials, supplies, etc. for purchasing.

8. Ensures proper recording/orderly filing of each transaction.

9. Obtains reasonable payment terms.

10. Ensures that purchases are duly accounted for by personally checking the deliveries of the equipment/materials/supplies.

11. Checking shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

12. Locates suppliers, using sources such as catalogs and the internet, and interview them to gather information about the products to be ordered.

13. Determines if inventory of quantities is sufficient for needs, ordering more materials when necessary.

14. Responds to customer and supplier inquiries/other concerns.

15. Contacts supplier in order to schedule or expedite deliveries and to resolve shortage, missed or late deliveries, and other problems.

16. Reviews requisition orders in order to verify accuracy, terminology, and specifications.

17. Branch opening kit/equipment purchase.

18. Monthly costing report of all the purchased orders for Commissary Department.

19. Creates new product costing based on supplier’s cost and submit it to Accounting and Finance Manager for final product costing.

• Procurement (Printed Materials, Events Materials & Giveaways and Special Projects related)
• Vehicle Rental & Transpo Services Processing and Coordination
• PRs / RFPs on time processing, payment releasing and liquidation
• Petty Cash Management
• Gift List Consolidation, Processing Transmittals & Gift Labels
• Secretarial and Admin Support to GSD Manager
• Assistance in Departmental Company Activities

Calling all Procurement professionals! We are in search of Procurement Assistants who can support our Procurement Team in managing purchasing activities, facilitating supplier communication, and ensuring compliance with procurement policies

As a Procurement Assistant, you will be responsible for managing both soft files and hard files, ensuring efficient communication with suppliers and internal teams, and maintaining accurate records of purchases and deliveries.

Performs assigned duties for Procurement department for Super 8 employees, with the objective of buying products and services at the right price, from the right source, at the right specifications that meets user’s needs, in the right quantity and for delivery at the right time to internal customers.

MAJOR RESPONSIBILITIES :

• Canvassing : negotiate with suppliers to meet company requirements within set budget and deadline.
• Develops a pool of suppliers.
• Handles requests, quotations, and issuance of purchase orders.
• Coordinates and verifies order and delivery.
• Ensures completeness of documents for payment purposes.
• Updates monitoring report.
• Assists in transmittal of purchase order (thru fax, email and actual transmittal of documents), photocopy of documents, receiving of invoices, and tally of purchase order vs. invoices
• Other duties that may be assigned by the manager from time to time.

• Develop procurement strategies that are inventive and cost-effective.
• Sourcing and engaging reliable suppliers and vendors.
• Negotiate with suppliers to secure advantageous terms.
• Review existing contracts with suppliers to ensure ongoing feasibility.
• Build and maintain long-term relationships with vendors and suppliers.
• Approve the ordering of necessary goods and services.
• Finalize purchase details of orders and deliveries.
• Examine and test existing contracts.
• Track and report key functional metrics to reduce expenses and improve the effectiveness.
• Foresee alterations in the comparative negotiating ability of suppliers.
• Perform risk management for supply contracts and agreements.

The Procurement Specialist is responsible for managing the procurement process to ensure that the organization acquires goods and services at the best possible value. This role involves sourcing suppliers, negotiating contracts, managing supplier relationships, and ensuring compliance with procurement policies and procedures.

Supplier Management:

• Identify and evaluate potential suppliers based on quality, cost, and delivery capabilities.
• Negotiate contracts, terms, and pricing with suppliers.
• Develop and maintain strong relationships with key suppliers.

Procurement Process:

• Create and issue purchase orders and ensure timely delivery of goods and services.
• Monitor and track orders to ensure accurate and timely fulfillment.
• Manage inventory levels and reorder points to avoid stockouts or excess inventory.

Contract Management:

• Draft, review, and negotiate supplier contracts and agreements.
• Ensure all procurement activities comply with organizational policies and legal requirements.
• Monitor contract performance and address any issues or disputes.

Market Analysis:

• Conduct market research to identify trends and new suppliers.
• Analyze pricing, quality, and market conditions to make informed purchasing decisions.

Reporting and Documentation:

• Maintain accurate records of procurement activities, including supplier information, purchase orders, and contracts.
• Prepare and present reports on procurement activities, cost savings, and supplier performance.

Collaboration:

• Work closely with internal departments to understand their procurement needs and requirements.
• Coordinate with finance and accounts teams to ensure timely payment of invoices.

The Procurement Specialist for FFO is responsible in ensuring the timely and cost-effective procurement processes. This role involves managing supplier, vendor and third-party providers relationship, managing cost , ensuring compliance with the company’s procurement policies and procedures, implementing efficient procurement process and data management and reporting.  

• Sources and evaluates potential suppliers and contractors for goods and services through phone call, email and on-site canvassing
• Requests for quotation, negotiate terms, prices, and contracts with suppliers to secure the best deals while ensuring quality standards and endorse it for review of the business unit head
• Conducts review of supplier performance to ensure they meet the company’s quality, cost, and delivery requirements  and performance standards/SLA
• Works with the AVP-FFO in setting the criteria/ scorecard  for suppliers, monitors regular assessment and communicates the performance review result to suppliers and third-party providers for improvement and resolution
• Communicates with suppliers, vendors and third-party provider to effectively address and resolve supplier-related issues or disputes in a timely and professional manner.
• Stays abreast with industry regulatory and statutory requirements and ensures that all procurement activities comply with legal, ethical and organizational standards.
• Conducts background check on the supplier and third-party provider prior entering into service agreement to ensure its legitimacy and performance reviews
• Works closely with the Restaurant Operations team on procurement related concerns through consistent communication and timely feedback
• Organizes and maintains accurate records of all procurement transactions and contracts, a directory of suppliers, vendors and third-party providers of goods and services needed in operations 

· Research potential vendors

· Compare and evaluate offers from suppliers

· Negotiate contract terms of agreement and pricing

· Track orders and ensure timely delivery

· Review quality of purchased products

· Enter order details (e.g. vendors, quantities, prices) into internal databases

· Maintain updated records of purchased products, delivery information and invoices

· Prepare reports on purchases, including cost analyses

· Monitor stock levels and place orders as needed

· Coordinate with warehouse staff to ensure proper storage

· Attend trade shows and exhibitions to stay up-to-date with industry trends