Position: Procurement and Supply Chain Manager

Number of hours: 40 hours/week

Schedule: NZST 

Primary Objective:

• Coordination of the organization's end-to-end supply chain, including finished goods, domestic and imported raw materials, packaging, procurement, planning, warehousing, transport, and distribution, while overseeing the efficient execution of operational processes across all aspects

Tasks required:

• Reporting to the COO, this role will involve working closely with the Warehouse Manager, 3PL Managers, Accounts, Sales and Marketing teams, as well as key external suppliers.
• Manage the procurement of all raw materials and packaging and negotiate contracts with key suppliers across all supply chain functions.
• Manage the planning function with the sales, marketing, and finance teams to ensure high levels of customer service while optimizing inventory through accurate forecasting.
• Identify opportunities for improvement across the operations department to simplify processes for successful stock movement and inventory management.
• Compare actual versus budgeted cost performance, providing clear explanations for any overspend.
• Management of all inbound and outbound transport requirements for finished goods, domestic and imported raw materials, and packaging to designated warehouses.
• Management of all retail chain orders, including DSD (Direct Store Delivery) and DC (Distribution Center) deliveries, for all retail customers.
• Develop and maintain agreed standardized KPIs covering inventory management, DIFOT (Delivery In Full, On Time), customer service, efficiency, and productivity in the warehouse(s) and transport operations.
• Implement and manage the procurement function within the organization to ensure best practice procurement and reduce supplier expenditure over time.
• Benchmark, identify internal best practices and the reasons for them; if appropriate, introduce these practices across the warehouse and transport network. Compare identified internal best practices to external benchmarks with a view to further improvement.
• Develop S&OP (Sales and Operations Planning) within the business, driving accurate demand and supply forecasting.
• Maintain a high level of security to protect company assets, including monitoring the level of stock and other asset losses, ensuring inventory accuracy by comparing physical stock to book stock, and maintaining an appropriate asset register against which capital items are counted and checked off.
• Perform other ad hoc tasks as assigned.

The position undertakes to purchase materials according to established MEC standard of unwavering quality, on time delivery and best price possible.

• Develop procurement strategies that are inventive and cost-effective.
• Sourcing and engaging reliable suppliers and vendors.
• Negotiate with suppliers to secure advantageous terms.
• Review existing contracts with suppliers to ensure ongoing feasibility.
• Build and maintain long-term relationships with vendors and suppliers.
• Approve the ordering of necessary goods and services.
• Finalize purchase details of orders and deliveries.
• Examine and test existing contracts.
• Track and report key functional metrics to reduce expenses and improve the effectiveness.
• Foresee alterations in the comparative negotiating ability of suppliers.
• Perform risk management for supply contracts and agreements.

The inventory controller places a huge role in warehousing operations. This role encompasses various responsibilities, including keeps track of the supplies that are ordered and in stock. Maintains and monitors on reorder points and takes steps to restock. Reconciles inventory discrepancies, and alerts supervisors to any anomalies.

REPORTING RELATIONSHIP:

• The Inventory Controller directly reports to Operations Associate and President.
• The Inventory Controller may coordinate to the assigned CSRs/Logistics Coordinator/Admin and Third Party employees/Supervisor.

KEY RESPONSIBILITIES:

Inventory Inspection Accuracy

• Conduct regular inspections of incoming and outgoing documentation versus actual stocks to verify accuracy against documentation.
• Ensure proper labeling, packaging, and documentation of all warehouse items.
• Identify and report discrepancies or damages promptly to the relevant assigned personnel.
• Spot checking of documentation against actual

Perform physical count of Inventory

• Conduct monthly cycle count in warehouses
• Assist in preparing for audits

Update Record of Inventory

• Create monitoring inventory report and verify the system count record.
• To account all inventorial items in the warehouses

Addressing Inventory Discrepancy

• Adjusting inventory records to match the actual quantities of items in inventory, investigating and addressing the root causes of the discrepancies, such as human errors, theft, fraud, or damage.

Maintaining Accurate Record

Forecasting supply and demand requirements to ensure stock availability.

Regularly checking of Inbound and Outbound reports

Stock Adjustment Report

Checking stock level Regularly

• Performing regular stock checks and reporting any issues to the supervisor.
• Check date-sensitive products for expiration and facilitate removal or transfer of product as needed

Storage Level

Continuous Improvement:

• Identify opportunities for process improvement and efficiency gains.
• Collaborate with management to implement changes and enhancements to warehouse operations.
• Actively participate in regular team meetings to share insights and suggestions for improvement.   
• Documents and Reports Generation:
• Inventory Report Accuracy
• Inbound-Outbound Report
• Replenishment Report
• Adjustment Report
• Item code Monitoring
• Space Utilization Monitoring
• Pallet Monitoring

• Monitor and maintain current inventory levels, ensuring quantities are accurate and consistent with company policies.
• Conduct regular physical counts of inventory and reconcile with data from the inventory management system.
• Ensure that all inventory transactions are accurately recorded and documented in the system.

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage agendas, travel plans, and appointments for upper management.
• Support Purchasing.
• Knowledge in Procurement
• Create and update records and databases with personnel, financial, and other data.
• Oversee the maintenance of office facilities, and equipment.
• Liaise with department heads, external partners, and vendors to ensure smooth company operations.
• Assist colleagues whenever necessary, particularly in gathering data for project bids and compliance documentation.

Join Glasstron Corporation, an innovator in the Construction & Engineering sector, and propel your career to new heights.

Performs assigned duties for Procurement department for Super 8 employees, with the objective of buying products and services at the right price, from the right source, at the right specifications that meets user’s needs, in the right quantity and for delivery at the right time to internal customers.

MAJOR RESPONSIBILITIES :

• Canvassing : negotiate with suppliers to meet company requirements within set budget and deadline.
• Develops a pool of suppliers.
• Handles requests, quotations, and issuance of purchase orders.
• Coordinates and verifies order and delivery.
• Ensures completeness of documents for payment purposes.
• Updates monitoring report.
• Assists in transmittal of purchase order (thru fax, email and actual transmittal of documents), photocopy of documents, receiving of invoices, and tally of purchase order vs. invoices
• Other duties that may be assigned by the manager from time to time.

The Purchasing Officer is responsible for outsourcing materials essential for the company’s daily operations. This role includes identifying alternative suppliers to mitigate potential delays should a primary supplier be unable to fulfill orders, while consistently seeking the most effective and cost-efficient options. Furthermore, the Purchasing Officer assists in the ordering of products and services, ensuring timely delivery to enhance customer satisfaction and foster continuous improvement in operational processes.

Duties and Responsibilities:

• Responsible for sourcing and purchasing the materials, equipment, and services that the organization needs to function effectively.
• Develop and maintain professional relationships with all suppliers and prepare reports for all purchasing departments and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments.
• Maintains and enters purchase requisitions.
• Evaluate offers from vendors and negotiate better prices.
• Follow up with suppliers, as needed, to confirm or change orders.
• Coordinates with suppliers regarding terms of payment.
• Receives and verifies purchase request.
• Prepares list of items for pick up, drop off and for purchase.
• Answers inquiry from suppliers.
• Performs other duties/tasks that maybe assigned from time to time.

1. Responsible for procurement of Spare Parts for Heavy Equipment and Vehicles and some construction materials

2. Must have technical knowledge regarding specifications of spare parts.

3. Canvassing of items, sourcing, and negotiating with the supplier (Price and Terms of Payment).

4. Coordinates with suppliers, follow-up, and monitor deliveries of materials/spare parts.

5. Ensures that all parts and supplies requirements to be delivered are completely covered with corresponding Purchase Orders.

6. Constantly coordinates with various end-users in relation to the specifications of requested items.

7. Responsible for sourcing substitute items/materials/spare parts (whether local or imported ones) in cases where requisitioned items are no longer available in the market and endorse the same to the end-user for their evaluation.

8. Prepares purchase orders via ERP.

9. In-charge with monitoring the status of requested items assigned to him and prepares daily, weekly and monthly PRS status report and endorses to the Purchasing Clerk for consolidation.

10. Performs other related tasks as may be assigned to him from time to time.

• Researching more about the products or items that we're looking for, looking for suppliers and reaching out to them, calling them, emailing or messaging them, and following up with them.
• As customers, we reach out to them to ask questions, and to make sure that we get the information and details that we need for the products that we're looking for.

The Procurement Analyst – GR/IR Discrepancy Resolution (Oracle) will be responsible for analyzing and resolving discrepancies related to posted invoices that are blocked or held for payment within the Oracle iProcurement system due to non-compliant purchase orders (POs) due to insufficient budget, discrepancy in quantity and/or price. 

This role focused on improving operational efficiency by identifying root causes, collaborating with key stakeholders (business units, PR creators, requesters), and recommending resolutions to ensure timely processing of invoices and payments.

The Procurement Specialist is responsible for managing the procurement process to ensure that the organization acquires goods and services at the best possible value. This role involves sourcing suppliers, negotiating contracts, managing supplier relationships, and ensuring compliance with procurement policies and procedures.

Supplier Management:

• Identify and evaluate potential suppliers based on quality, cost, and delivery capabilities.
• Negotiate contracts, terms, and pricing with suppliers.
• Develop and maintain strong relationships with key suppliers.

Procurement Process:

• Create and issue purchase orders and ensure timely delivery of goods and services.
• Monitor and track orders to ensure accurate and timely fulfillment.
• Manage inventory levels and reorder points to avoid stockouts or excess inventory.

Contract Management:

• Draft, review, and negotiate supplier contracts and agreements.
• Ensure all procurement activities comply with organizational policies and legal requirements.
• Monitor contract performance and address any issues or disputes.

Market Analysis:

• Conduct market research to identify trends and new suppliers.
• Analyze pricing, quality, and market conditions to make informed purchasing decisions.

Reporting and Documentation:

• Maintain accurate records of procurement activities, including supplier information, purchase orders, and contracts.
• Prepare and present reports on procurement activities, cost savings, and supplier performance.

Collaboration:

• Work closely with internal departments to understand their procurement needs and requirements.
• Coordinate with finance and accounts teams to ensure timely payment of invoices.

Calling all Procurement professionals! We are in search of Procurement Assistants who can support our Procurement Team in managing purchasing activities, facilitating supplier communication, and ensuring compliance with procurement policies

As a Procurement Assistant, you will be responsible for managing both soft files and hard files, ensuring efficient communication with suppliers and internal teams, and maintaining accurate records of purchases and deliveries.

• Procurement (Printed Materials, Events Materials & Giveaways and Special Projects related)
• Vehicle Rental & Transpo Services Processing and Coordination
• PRs / RFPs on time processing, payment releasing and liquidation
• Petty Cash Management
• Gift List Consolidation, Processing Transmittals & Gift Labels
• Secretarial and Admin Support to GSD Manager
• Assistance in Departmental Company Activities

The Procurement Specialist for FFO is responsible in ensuring the timely and cost-effective procurement processes. This role involves managing supplier, vendor and third-party providers relationship, managing cost , ensuring compliance with the company’s procurement policies and procedures, implementing efficient procurement process and data management and reporting.  

• Sources and evaluates potential suppliers and contractors for goods and services through phone call, email and on-site canvassing
• Requests for quotation, negotiate terms, prices, and contracts with suppliers to secure the best deals while ensuring quality standards and endorse it for review of the business unit head
• Conducts review of supplier performance to ensure they meet the company’s quality, cost, and delivery requirements  and performance standards/SLA
• Works with the AVP-FFO in setting the criteria/ scorecard  for suppliers, monitors regular assessment and communicates the performance review result to suppliers and third-party providers for improvement and resolution
• Communicates with suppliers, vendors and third-party provider to effectively address and resolve supplier-related issues or disputes in a timely and professional manner.
• Stays abreast with industry regulatory and statutory requirements and ensures that all procurement activities comply with legal, ethical and organizational standards.
• Conducts background check on the supplier and third-party provider prior entering into service agreement to ensure its legitimacy and performance reviews
• Works closely with the Restaurant Operations team on procurement related concerns through consistent communication and timely feedback
• Organizes and maintains accurate records of all procurement transactions and contracts, a directory of suppliers, vendors and third-party providers of goods and services needed in operations