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The Virtual Assistant will be responsible for a wide range of tasks, including but not limited to: scheduling, communication, research, and project coordination. This role requires strong organizational, communication, and time-management skills, as well as the ability to work independently and proactively.

Essential Duties and Responsibilities:

Scheduling and Calendar Management:

* Manage calendars, schedule meetings, and coordinate appointments.

* Arrange travel itineraries, including flights, accommodations, and transportation.

* Handle meeting logistics, such as preparing agendas, booking conference rooms, and managing attendee lists.

Communication and Correspondence:

* Draft and proofread emails, letters, and other forms of communication.

* Manage incoming calls and inquiries.

* Respond to emails and inquiries on behalf of [Manager/Supervisor Name] as appropriate.

Research and Information Gathering:

* Conduct research on a variety of topics as needed.

* Gather and organize information for presentations and reports.

* Maintain contact lists and databases.

Project Coordination:

* Assist with project planning and execution, including tracking progress and deadlines.

* Coordinate with internal and external stakeholders as needed.

* Manage project documentation and files.

Administrative Support:

* Order office supplies and equipment.

* Manage expense reports.

* Assist with onboarding new employees (if applicable).

* Other administrative duties as assigned.

* Education: High School Diploma or equivalent required; Associate's or Bachelor's Degree preferred.

Skills:

* Excellent written and verbal communication skills.

* Strong organizational and time-management skills.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

* Strong attention to detail and accuracy.

* Ability to work independently and proactively.

* Ability to prioritize tasks and meet deadlines.

* Excellent interpersonal and customer service skills.

* Strong problem-solving and critical thinking skills.

* Ability to maintain confidentiality.

* Experience with project management software (e.g., Asana, Trello) a plus.

Technology Skills:

* Proficiency in using video conferencing software (e.g., Zoom, Google Meet).

* Experience with cloud-based productivity tools (e.g., Google Drive, Dropbox) preferred.

* Strong internet and computer skills.

Work Environment:

* Remote work environment.

* Requires access to reliable internet and a quiet workspace.