Responsibilities:

• Front Desk
• Guest Relation and Call/ Message Handling
• Customer Phone Inquiry
• Mail Center (Receiving / Routing of Mails, Documents and Parcel
• PBX Lines Downtime Reporting and Monitoring of Resolution
• Function Room Reservation / Set-up and Beverage Service
• Parking for Visitors Reservation and Coordination
• Administrative
• Administrative Support and Secretarial Duties
• Receiving, validation and processing of request on time
• Filing
• Weekly / Monthly GSD Reports

• Assist in drafting, reviewing, and negotiating construction contracts and agreements.
• Maintain legal documentation and ensure compliance with laws and regulations.
• Coordinate with project teams to identify legal risks in construction projects.
• Provide legal support during dispute resolutions.
• Assist in corporate governance matters and policy development.
• Stay updated on industry-specific legislation and apply it to protect company interests.

Member of the Accounting/Finance team that will ensure accurate processing and recording of company’s payroll, provide timely and accurate financial information, participate in daily data entry payroll processing. Also, in charged on maintaining and assisting concerns and inquireies regarding ERP accounting software This position will impact a rapidly growing organization and offers career development opportunities for the right candidate. 

• Manage end-to-end recruitment processes, including sourcing, interviewing, and hiring candidates.
• Develop and implement effective recruitment strategies to attract top talent.
• Collaborate with hiring managers to understand staffing needs and role requirements.
• Maintain and update candidate databases and recruitment tracking systems.
• Ensure a positive candidate experience throughout the hiring process.

• Control and organize office supplies stock
• Schedule in-house and external events٫ maintain corporate calendar and book meeting rooms
• Manage important and confidential company documents
• Manage company databases
• Provide support to clients and employees
• Review and update office policies as needed
• Create reports on expenses and office budgets٫ regularly
• Manage correspondence (including letters٫ emails and packages)٫ arrange travels and accommodations
• Create reports and presentations with statistical data٫ as assigned

Primary Responsibilities:

• Serve as the initial point of contact for visitors, ensuring a warm and professional welcome.
• Operate and manage the telephone switchboard (PABX) for call handling and routing.
• Coordinate the transmittal and distribution of documents received at the front desk.
• Provide general administrative support to the General Services Team as needed.

• Manage daily office operations and scheduling.
• Assist in project documentation and coordination.
• Support team communications and client interactions.
• Maintain organized filing systems and databases.
• Handle correspondence and office supplies inventory.

• Handle the timely and accurate payment of employees’ salaries, reimbursements, and similar payroll activities
• Calculate billing statements and identify and correct errors to ensure accurate payment procedures
• Create and send invoices and verify each staff member is paid on time and in full
• Organize and coordinate employee time cards to maintain and update employee payment records
• Manage and review accounts and balances, identify invoice inconsistencies, and handle all discrepancies with employees
• Track and classify incoming payments and issue receipts for received ones to maintain transparency of transactions
• Manage and maintain a comprehensive record of accurate and complete client accounts and outstanding balances and present leadership with timely reports on billing data
• Other tasks that may be assigned from time to time

- Overseeing clerical tasks, such as sorting and sending mail

- Keeping an inventory of office supplies and ordering new materials as needed

- Maintaining files

- Welcoming visitors to your office

- Answering phone calls

- Taking and delivering messages

- Ensuring the office runs smoothly

- Scheduling meetings and sending meeting invites to attendees

• Work with the product & client-facing teams and write development specifications based on overall vision and client requirements or issues
• Provide talent rosters / suggestions based on project requirements 
• Ensure the achievement of the required talent revenue for the year, while tracking savings per talent.   
• Ensure that all talent fees are negotiated accordingly to achieve more savings 
• Supervise the Talent Coordinator in terms of documentation - talent contracts, release of payments et al
• Build and enhance the talent network and database for future use of the company
• Scout the best talents possible for projects, and potentially for the upcoming Mineski Talent agency 
• Oversee expenses and budgeting to help the organization optimize costs and benefits
• Report on talent performances and suggest improvements
• Supervise the Talent Coordinator during events and onground executions 
• Collaborating with other senior management to formulate strategies year on year
• Owning the responsibilities of the department as Head of Talents / Talent Manager
• Development of the annual business plan for the talents pillar of Mineski 
• Other signed tasks assigned by the Management
• Annual Planning and Performance Management
• Lead on the coordination of the annual planning and reporting processes and the production of the corporate plan and report
• Develop Key Performance Indicators for the Talents Pillar and produce regular reports to further improve the department

We are seeking a detail-oriented and proactive HR Assistant to join our dynamic team. The HR Assistant will play a key role in supporting the HR department with various administrative tasks and ensuring smooth operations related to human resources functions within our real estate firm.

Responsibilities:

• Assist with the recruitment process by posting job openings, reviewing resumes, scheduling interviews, and conducting initial screenings.
• Coordinate new hire onboarding and orientation activities, including preparing new hire paperwork and conducting orientation sessions.
• Maintain employee records in compliance with company policies and legal requirements.Assist with benefits administration tasks, such as enrollments, terminations, and changes.
• Support employee relations initiatives by responding to employee inquiries and assisting with resolving employee issues or concerns.
• Assist with performance management processes, including tracking performance evaluations and maintaining performance review schedules.
• Coordinate training and development activities, including scheduling training sessions and maintaining training records.
• Prepare HR-related reports and presentations as needed.
• Assist with payroll processing by verifying timesheets and ensuring accuracy of payroll data.
• Maintain confidentiality and handle sensitive information with integrity.

Job Title: HR and Admin Staff

Job Summary: The HR and Admin Staff will support the HR department in recruitment, onboarding, employee relations, and administrative tasks.

• This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
• Assist in the recruitment process, including job postings, resume screening, and scheduling interviews.
• Support onboarding procedures for new hires, including orientation and training coordination.
• Maintain employee records and HR databases, ensuring accuracy and confidentiality.
• Assist in administering employee benefits and answering related inquiries.
• Help organize employee engagement activities and training sessions.
• Recruitment and onboarding processes.
• Employee record management.
• Benefits administration and payroll support.
• Performance management and employee relations.
• Administrative support, including scheduling and office management.
• Manage office supplies and inventory, ensuring a well-stocked environment.
• Assist with scheduling meetings, preparing agendas, and taking minutes.
• Support general office management tasks, such as filing, data entry, and correspondence.
• Handle incoming calls and inquiries, directing them to the appropriate personnel.
• Coordinate with external vendors and service providers as needed payable tasks

Working Conditions:

• Office-based position with regular hours.
• May require occasional overtime during peak periods.
• This job description can be adjusted to meet specific organizational needs.

Clients Request Management

• Manage all the Request of the Clients - Validate/ Verify all Necessary Requirements
• Facilitate / Monitor the process of the following

1. Membership Application 
2. Job Order
3. Supplies Requisitions

Business Process Building and Mapping

• Process Mapping

1. Create a system flow for procedures
2. Monitor and control the process if it is been follow or implement

• Process Documentations

1. Filling and recording all the Necessary documents

•  Compliance

1. Submit all Members Applications Form/Business Cards/ Proof of Payment/Interview Form/Core group Commitment Form to the Operations Department
2. Submit all Job orders with attached request (printed emails)
3. Submit all Supplies Requisition with attached

Reportorial Duties

• Weekly reports – Director Reports

1. Coordinate with all Directors to collect all data needed for the Pipeline repor. Submit reports on a weekly basis

• Submit updates (Attendees) in every Events and Training
• Member attendance in Training and Events
• Responsible in disseminating all necessary information to all External Clients
• Coordinate and received confirmation from the clients for the attendance of the respective trainings and events
• BNI Philippines Major Events
• Director’s Training
• Monthly Members Training activities
• Director and Member Cycle Meetings

ADHOC

• Given by the FDD or the ND

• To design, maintain, monitor and enhance performance management system
• Conduct thorough analysis of productivity reports including performance metrics
• Monitors Key Performance Indicator and support the generation, analysis and enhancement of KPI metrics and targets used to measure process and performance across operations
• Determine and resolve workplace issues that prevent optimal performance, such as individual grievances or poor departmental structures.

• Support daily operations by managing schedules, communications, and documentation.
• Greet visitors and manage front-desk activities, creating a welcoming environment.
• Manage office supplies inventory and place orders as needed.
• Assist in preparing reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
• Support office operations and maintenance, coordinating with vendors and building management.
• Maintain records and databases with personnel, financial, and office data.(ex.salary, contract, NTE,dismisal)
• Perform other administrative tasks as needed to support the office team.

specializes in consultancy and management services, focusing on improving business processes and organizational efficiency for diverse clients.