POSITION: SPARE PARTS ADMINISTRATOR

Work Location: MIDC Industrial Park, Daungan, Guiguinto, Bulacan

Work Setup: Onsite

Skills & Qualifications

• Bachelor's Degree in Business Administration, Logistics, Supply Chain Management, Industrial Engineering, Office Administration, or any related field
• With experience in after-sales operations, spare parts administration, inventory management, or warehouse support functions
• Knowledgeable in spare parts inventory monitoring, stock control, and inventory documentation
• Familiar with processing spare parts requests, stock issuances, receiving transactions, and inventory records
• Experienced in handling administrative tasks, report preparation, and document management
• Knowledgeable in inventory reconciliation, stock movement monitoring, and maintaining inventory accuracy
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Experience using ERP systems, inventory management software, or warehouse systems is an advantage
• Strong organizational, analytical, and record-management skills
• Detail-oriented with the ability to identify inventory discrepancies and documentation issues
• Excellent communication and coordination skills when dealing with internal departments and service teams
• Able to manage multiple tasks while maintaining accuracy and efficiency
• Trustworthy, dependable, and capable of handling confidential inventory records
• Willing to work onsite at MIDC Industrial Park, Daungan, Guiguinto, Bulacan
• Available to start immediately

Job Description

• Maintain and update spare parts inventory records to ensure accurate stock monitoring and availability
• Process spare parts requests, stock issuances, receiving transactions, and related inventory documentation
• Monitor inventory levels and coordinate replenishment requirements to prevent stock shortages
• Assist in conducting inventory counts, stock verification, and reconciliation activities
• Prepare inventory reports, spare parts utilization reports, and other administrative documentation
• Coordinate with after-sales, warehouse, procurement, and service teams regarding spare parts requirements and stock movements
• Monitor incoming and outgoing spare parts transactions and ensure proper documentation is maintained
• Maintain organized filing systems for inventory records, transaction documents, and spare parts reports
• Investigate inventory variances and assist in resolving stock discrepancies
• Support after-sales operations by ensuring timely processing of spare parts requests and documentation
• Ensure compliance with company inventory procedures, documentation standards, and operational policies
• Perform other spare parts administration, inventory control, and office support functions assigned by management