Real Estate Operations and Executive Assistant Position

The Company:

Delegate To Elevate LLC is a fast-growing virtual assistant company that helps fitness professionals, gym owners, and business coaches scale their businesses.

Our team is full of top-notch, A-players! We move fast, are bold, have crazy high standards, are hungry and addicted to growth and learning, and enjoy what we do. We thrive on growth, learning, and love the opportunity to serve this mission together and make an impact. We believe in realizing our own potential through the meaningful work we do.

We are now growing faster than ever and we need a full-time Real Estate Operations and Executive Assistant to help us engage with leads, build relationships, and book high-quality sales calls for our clients.

This is a remote position where you’ll get to work from home while making an impact.

This is your Dream Role if you:

• Are an action taker who thrives in a goal-driven environment.
• Love connecting with people and building relationships
• Are hungry for growth, thrive under pressure, and don’t settle for average.
• Are proactive; catch problems early and take ownership of fixing them
• Are highly accountable and can get things done ahead of time instead of waiting to be told
• Work well on your own and as part of a team
• Can juggle several tasks at once without dropping the ball
• Like building systems that keep things organized
• Take full ownership, follow through & execute with excellence

Responsibilities:

• Transactions & Listings
• Oversee transactions from contract to close
• Coordinate listing prep with team, clients, and vendors
• Execute listing timelines and marketing
• Track and communicate listing data and feedback
• Prepare Comparative Market Analysis reports
• Client & Agent Coordination
• Coordinate open houses and agent showings
• Assist with real estate development project management
• Email, phone, text, and calendar management
• Systems & Marketing
• CRM and workflow management
• Social media and online marketing support

Who We’re Looking For

• 3-5+ years of experience in office administration, real estate, escrow, lending, hospitality operations, or a related field
• Ability to manage multiple projects and deadlines without constant oversight
• Strong written and verbal communication with great attention to detail
• Proficient with AI tools such as ChatGPT and Claude
• Comfortable in CRM platforms, Microsoft Office, Google Workspace, Canva, and Apple/MacOS environments

Do NOT Apply If:

• You struggle to take initiative and need constant direction.
• You are uncomfortable with high-performance expectations.
• You are not willing to continuously improve your skills.
• You get discouraged easily and do not handle objections or rejection well.
• You are not driven by results and lack a competitive mindset.

What Success Looks Like:

Achieve 100% on-time completion of all transaction milestones and closing deadlines, with no missed deadlines.

Complete 100% of listing tasks accurately and on schedule, ensuring all required steps are completed before deadlines to keep listings market-ready and support successful sales.

Maintain organized systems and automations that reduce duplicate or manual tasks and keep listing information up to date

Identify and address potential issues within 24 hours, before they cause delays or negatively impact the client experience

Send a clear weekly update to agents and clients covering task progress, upcoming deadlines, and any issues or action items

Maintain a high level of client and agent satisfaction, with minimal complaints and consistently positive feedback

Compensation & Benefits:

Starting salary: Php 38,000+

Schedule: Monday–Friday, 9:00 AM–5:00 PM Pacific Time, with occasional weekend availability for time-sensitive transactions, listings, or client needs.

HOW TO APPLY:

Record a short video of yourself (3-minute max) answering these three questions:

If you could recommend just one book, what would it be and why?

If you took over the company email on your first day and did not know the industry yet, what would you do to keep it organized and running smoothly?

What would you do to be a great support person for the person you'd be working under?

Steps to submit your video:

Please record a 1–3 minute video answering the three questions in your own words.

Be yourself. We want to get a sense of your personality, communication style, and how you naturally think.

Please do not use AI to generate, write, or script your answers. We want to hear your genuine thoughts and responses, not an AI-generated answer.

Don’t over-prepare or memorize a script. Just speak naturally, as if you’re having a conversation with us.

Upload your video to Google Drive, Loom, or YouTube (unlisted).

What happens next: Candidates who move forward after the video will be invited to another interview, followed by a trial test to assess practical skills before a final hiring decision is made.

This is going to be a fulfilling role. We look forward to seeing your application come in!

We are excited to collaborate with you!