Job Description:

Affordable Housing Experts is seeking a reliable and detail-oriented Virtual Assistant/Admin Assistant to provide daily administrative and operational support. The ideal candidate is organized, proactive, and capable of handling a wide range of tasks that ensure smooth business operations and excellent client service.

Key Responsibilities:

• Provide day-to-day administrative support to management and team members
• Manage calendars, schedule meetings, and coordinate appointments
• Handle email communication, respond to inquiries, and prepare correspondence
• Maintain organized digital and physical files, documents, and records
• Assist in preparing reports, presentations, and spreadsheets
• Conduct research and compile data related to housing markets, clients, and projects
• Support client communication by preparing updates, reminders, and follow-ups
• Coordinate with vendors, partners, and internal departments as needed
• Process documentation, forms, and housing-related paperwork
• Assist with social media updates, basic content posting, and simple marketing tasks
• Perform data entry and ensure accuracy of databases and CRM records
• Support project coordination, tracking timelines, and monitoring task completion

Qualifications:

• At least 1–2 years of experience as an Admin Assistant, Virtual Assistant, or similar role
• Strong communication skills (written and verbal)
• Excellent organizational skills and attention to detail
• Proficiency in Google Workspace, MS Office, and productivity tools
• Ability to multitask, prioritize workload, and work independently
• Experience in real estate or housing-related industries is a plus but not required
• Must be amenable to work Hybrid in Santa Rosa Office located at Unit 2LS7 Paseo Greenfield 3A Buliding, Santa Rosa City, Laguna (upper level of Giordano Store)