Supply Chain Sourcing Assistant

Executes supply chain activities on Yugto Pillars requirements in accordance with policies and procedures. Such activities include among others:

• Assesses requirements, and prepares and recommends the most suitable sourcing strategy;
• Assists the SCM lead in coming up with supply chain, sourcing, and/or contracting strategies to manage Project Yugto requirements;
• Creates and recommends high level terms and/or contract templates to utilize and drafts contract based on the specifications, scope of work and risk analysis of the technical, legal and commercial team;
• Invites and sources appropriate and qualified vendors; Establishes pool of vendors and builds relationship with suppliers for future sourcing;
• Evaluates proposals based on level playing field; Conducts financial evaluation of bids received, validates technical evaluation, recommends award and negotiation strategies;
• Collaborates with internal and external stakeholders for proper evaluation of proposals;
• Ensures that proper cost analysis is made through application of evaluation tools, where applicable, such as total cost of ownership, statistical methods, etc.;
• Prepares, recommends and/or coordinates negotiations strategies with technical and legal team and handle contract negotiations;
• Prepares/creates, negotiates and award purchase orders (POs)/Contracts/notice to proceeds (NTPs);
• Issues approved purchase orders (POs)/Contracts/notice to proceeds (NTPs) or equivalent to selected suppliers/contractors;
• Ensures proper roll-out/kick-off/cascade of purchase orders/contracts with services to the relevant proponents/implementers/contract administrator;
• Monitors completion of deliveries and ensures timely completion thereof;
• Manages and processes change orders or contract variations;
• Handles collaboration meetings with the facilities or internal stakeholders for the resolution of contractual claims, issues and concerns (ex. rejection, shortshipment, warranty or insurance claims, etc.) and prepares necessary documents for the claims;
• Facilitates vendor management acitvities (e.g. accreditation, evaluation, performance assessment and management, etc.);
• Ensures ethical practices are employed in all procurement activities;
• Complies with the company and SCM's policies and procedures;
• Complies with proper document management activities (e.g. insurance, filing of POs/Contracts, etc.);
• Issues and conducts contract roll-outs to ensure calibrated alignment of stakeholders on contracts; and
• Fosters professional and good relationships with suppliers which includes resolving supplier, delivery, payment and other contractual issues.