We are looking for Spare Parts Custodian acts as the key gatekeeper and account manager for the entire spare parts inventory. This role is responsible for ensuring the accurate and systematic movement of all physical parts—from receiving (DOA, in-warranty, and borrowed parts) to issuance (to Technicians, ASC Coordinators, and the Front Desk) and systemic shipping. The ideal candidate must maintain precise electronic records within Microsoft Dynamics 365 Business Central and internal monitoring sheets, ensure inventory accuracy through validated cycle counts, and sustain a perfectly organized storage area through the strict application of 5S methodologies.

Responsibilities

• Part Issuance: Manage the controlled and recorded Issuance of Spare Parts to all internal stakeholders, including Technicians, ASC (Authorized Service Center) Coordinators, and Front Desk personnel.
• Internal Transfers: Execute and document the movement of Spare Parts, including WMVT (Warehouse Multi-Van Transfer) movements, physically transferring parts from the main SPPA Bin to specific Technicians, ASC Coordinators, or Front Desk Bin locations.
• Receiving Operations: Oversee the receiving and monitoring of distinct part streams, including Receiving of Borrowed Spare Parts back from Technicians, and receiving incoming In-warranty Defective Spare Parts and DOA (Dead on Arrival) Spare Parts.
• Order Picking: Perform physical picking operations and ensure the Warehouse Pick Registration for all outgoing spare parts orders.

Systemic Data Management (ERP & Reporting):

• Systemic Processing (Business Central): Execute final transactional postings within Microsoft Dynamics 365 Business Central, specifically ensuring accurate Warehouse Shipment Posting for all dispatched spare parts.
• Inventory Accuracy: Manage the consistent validation of the Cycle Count Report to guarantee flawless inventory records.
• Monitoring Updates: Update and maintain real-time monitoring spreadsheets and records for numerous critical tracking streams, including:
• Spare Parts Request Update in monitoring sheets.
• Technician Borrowed Spare Parts Monitoring Update.
• In-warranty Defective Spare Parts Monitoring Update.
• DOA Spare Parts Monitoring Update.
• Report Generation: Consistently generate daily reports in Microsoft Dynamics 365 Business Central, specifically monitoring and reporting on Warehouse Entries for the SVC-SPPA location.

Documentation, Organization, & Adherence:

• Document Management: Manage the controlled printing of essential logistical documents, including Spare Parts Issuance Forms, specific DOA tagging labels, and IW (In-Warranty) Defective Parts tagging.
• Record Keeping: Perform systematic Filing of Spare Parts Request Forms to ensure comprehensive record-keeping and a complete audit trail.
• Workplace Efficiency: Apply and sustain strict adherence to Spare Utilization (5S Implementation) methodologies to ensure efficiency, organization, and a professional workspace in all parts storage and processing areas.

Job Requirements

- Highschool graduate or vocational with diploma is required. Candidates with an Associate’s or Bachelor’s degree in Business.

- Minimum of 1–2 years of experience in a inventory management, warehousing, parts custody, or service operations role.