1. Data Management & Reporting

a. Supervise the collection and consolidation of data from field operations.

b. Ensure accuracy, completeness, and timeliness of submitted reports.

c. Analyze operational data to identify trends, issues, and opportunities for improvement.

d. Generate regular reports (daily, weekly, monthly) for management review.

e. Maintain and update databases, dashboards, and reporting systems.

f. Ensure 100% accurate execution of Job Order and output delivered on time.

• Encoding of Growers Contract
• Encoding of Planting Report
• Generation of budget and incentives
• Encoding of Harvest Report
• Computation of Harvest Proceeds
• Issuance of Parents Seeds to fields
• Documentation of parent seeds movement
• Generation of farm inputs
• Farm inputs billings

2. Team Leadership and Performance Management

a. Lead, coach, and manage field data encoders, or analysts.

b. Assign tasks and monitor team performance against KPIs.

c. Conduct regular performance evaluations and provide feedback.

d. Ensure proper training of field admin encoders on data collection tools and procedures.

3. Quality Control & Compliance

a. Implement data validation and quality control processes.

b. Conduct audits of field data to ensure consistency and accuracy.

c. Ensure adherence to company policies, procedures, and regulatory standards.

d. Investigate and resolve discrepancies or reporting issues.

4. Field Operations Coordination

a. Coordinate with field teams to ensure proper data flow and communication.

b. Provide immediate feedback to field teams regarding data discrepancies.

c. Support operational planning by providing accurate and timely data insights.

d. Monitor field activities to ensure alignment with project or operational objectives

5. Communication and Collaboration

a. Act as the primary link between field operations, data teams, management, and Client.

b. Liaise with internal departments (operations, IT, management) for data requirements.

c. Ensure all departments receive accurate and timely data relevant to their functions.

d. Align data reporting standards across departments to maintain consistency.

6. Issue Resolution and Escalation

a. Act as the central point for resolving:

ü Data discrepancies

ü Reporting delays

ü Communication gaps

b. Coordinate with concerned teams to resolve issues quickly

c. Escalate critical problems to management with clear context and impact analysis

d. Provide updates on issue resolution progress

7. Record Keeping and Documentation

a. Maintain organized records of field data and reports.

b. Ensure proper documentation of methodologies, templates, and data processes.

c. Secure confidential information and control access to sensitive data.

8. Other Responsibilities

a. Perform other related duties as may be assigned by management from time to time.

b. Participate in meetings, planning sessions, and training programs.

c. Ensure adherence to company policies, safety standards, and data privacy regulations.

d. Maintain flexibility in handling urgent or ad hoc assignments.

QUALIFICATIONS:

1. Bachelor’s degree in business administration, Information Technology, or a related field.

2. Minimum of 2-3 years experience in field operations, data management, reporting, or supervisory roles.

3. Strong analytical and problem-solving skills with the ability to interpret operational data and identify trends.

4. Proficient in Microsoft Excel and other reporting tools.

5. Knowledge of database management, data validation, and quality control processes.

6. Strong communication and interpersonal skills for coordinating with Clients, operations teams, and management.

7. Detail-oriented with a high level of accuracy in data review and reporting.

8. Knowledge of process improvement methodologies and continuous improvement practices is an advantage.