1. Responsible for the overseeing billing, follow-up, and receipt of payments from clients done by the accounting assistant

2. Responsible in overseeing all disbursements to principals, suppliers, and service providers done by the accounting assistant

3. Review and handles processing of sales documentation (Deal Registration Form, Bill Of Material, Commissions, and Contracts)

3.1 Reviews and signs-off Deal Registration Form and Bill of Materials on Mfiles

3.2 Ensures completeness of required documentation in Mfiles before endorsement of approval to the president and general manager

3.3 Reviews commission statements of sales people before endorsement to the president and general manager

3.4 Reviews contracts with customers and service providers regarding the terms and conditions and identifies risk exposure and discusses these with the concerned employee and the management

3.5 Directly coordinates with the foreign principals

3.6 Confirms maintenance renewals to partners coordinated with the account executives

3.7 Communicates with the foreign suppliers regarding tax treaty relief availment

3.8 Requests documents required by the Bureau of Internal Revenue in relation to the deals or transactions

4. Prepares all compensation reports and government benefits remittances

4.1 Processes mid-month, month-end, and 13th month pay using company's HRIS and payroll system

4.2 Responds to queries on payroll

4.3 Conducts payroll related orientation to new hires and before regularization

4.4 Processes maternity leave pay

4.5 Last pay computation and pay-out

4.6 Generates Bureau of Internal Revenue form 2316 for employees year-end and for the resigned

4.7 Prepares annualization file in preparation for the year-end reporting and regular tax of employees

4.8 Provides annual reports on compensation to the management and dissemination to all employees

4.9 Prepares and processes government (1601C) remittance reports and endorses for the president approval of payment

5. Coordinates with bank representatives or managers for company account maintenance, investments, and completion of necessary documents related to the transactions

5.1 Obtains updated interest rates for potential additional placements

5.2 Confirms roll-over of short-term investments

5.3 Monitors dollar exchange rate for requirement and investment

5.4 Prepares and submits documentary requirements of account opening and updating signed by the authorized signatories

6. Supervision and review of uploaded or transmitted accounting documents to the outsourced accountants

.1 Clarifies and defines how bookkeepers should handle transactions

6.2 Oversees transmittal of accounting documents to external bookkeepers for recording and does transmittal of payroll related documents or entries

6.3 Communicates errors and missed posting to books, pre and post financial statement reporting

6.4 Checks and validates financial statement reports submitted by the bookkeepers versus sourced documents

6.5 Defines new accounting treatment of transactions for implementation and recording as confirmed by the management

7. Handles tax and other accounting-related referrals to the lawyers and auditors

7.1 Handles Bureau of Internal Revenue assessments, prepares all schedules, and makes reconciliation to support NIC, PAN, or FAN

7.2 Does Bureau of Internal Revenue reconciliation as needed for assessments and consulted with the lawyers

7.3 Coordinates the legal documentation and responses to the Bureau of Internal Revenue through the lawyers

7.4 Monitors referrals to the lawyers made by the accounting team (special projects like royalty taxes and stock transfers)

7.5 Prepares all the documentary requirements for the submission to the Bureau of Internal Revenue for assessments

7.6 Coordinates the interim and annual audit of books for year-end financial statements

8. Government Mandated Reports

8.1 Prepares and processes

8.1.1 Social Security System contributions or loans remittance form and bank receipt and Pag-Ibig contributions or loans remittance form and bank receipt

8.1.2 Philhealth contributions remittance form and bank receipt

8.1.3 Bureau of Internal Revenue form 1601C (Withheld taxes on Compensation)

8.1.4 Bureau of Internal Revenue 1604CF (Annual report of withheld taxes on compensation)

8.1.5 Alpha list to be submitted to the Bureau of Internal Revenue in a CD with the employees’ 2316 softcopy

8.2 For Review and Payment Processing

8.2.1 Bureau of Internal Revenue 1600, Withholding Value-Added-Tax (for foreign transactions)

8.2.2 Bureau of Internal Revenue 1601E, Expanded Withholding Tax (for all local purchases)

8.2.3 Bureau of Internal Revenue 1601F Final Withholding Tax (for foreign purchases)

8.2.4 Bureau of Internal Revenue 2550M/Q Value Added Tax, 12% (output for sales minus input tax for purchases)

8.2.5 Bureau of Internal Revenue 1603 Fringe Benefits Tax (for supervisory employees)

8.2.6 Bureau of Internal Revenue 1702Q Income Tax Return (Based on revenues and net income)

8.2.7 Bureau of Internal Revenue 1702 Annual income tax return (based on audited financial statement)

8.2.8 Bureau of Internal Revenue 0605 Annual Registration Form

8.2.9 Accounting Books of Accounts (sales, purchases, general journal, and general ledger) then submit to the Bureau of Internal Revenue in a CD

9. Other reports like the weekly cash position report and the update of AP and AR schedule for the week and presents the financial statements to the Mancom meeting

10. Responsible for ensuring that the qualified commission payments are paid out as scheduled and reviews commission statements submitted by the sales personnel before the endorsement to the general manager

11. Performs other related functions as may be assigned

• Bachelor's degree required
• 3 - 5 years of experience