Job Title: Office Secretary (Specializing in Accounting, Bookkeeping, and Marketing)

Job Location: blk 74 lot 2 pendaqueen bldg zone 5 bulihan silang cavite

Job Type: Full-Time

Job Summary:

We are seeking a dedicated and detail-oriented Office Secretary to join our team. This role will support the office’s administrative functions with a strong focus on accounting, bookkeeping, and marketing duties. The ideal candidate will assist in managing financial records, coordinating marketing efforts, and ensuring smooth day-to-day office operations.

Key Responsibilities:

Accounting and Bookkeeping:

• Maintain accurate financial records and assist with monthly financial reporting.
• Process invoices, receipts, and payments in a timely and organized manner.
• Assist with payroll processing and prepare monthly balance sheets.
• Reconcile accounts, track expenses, and handle petty cash disbursements.
• Ensure compliance with company financial policies and procedures.

Marketing Support:

• Assist with planning and executing marketing campaigns and promotions.
• Coordinate social media postings and updates, maintaining brand presence online.
• Help prepare marketing materials, including flyers, brochures, and newsletters.
• Track marketing expenses and gather data for marketing performance analysis.

Administrative Support:

• Answer phone calls, manage correspondence, and greet visitors professionally.
• Organize office files, schedules, and appointments.
• Maintain office supplies and order new items as needed.
• Assist in the preparation of reports, presentations, and other office documentation.

Education:

• Minimum of a High School diploma; Associate's or Bachelor’s degree in Business Administration, Accounting, or related field is a plus.

Experience:

• Previous experience in an office secretary role, with a focus on accounting or bookkeeping. Experience with marketing duties is an advantage.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks, Xero).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Familiarity with social media platforms and basic marketing concepts.

This role is ideal for someone who is proactive, organized, and ready to support the administrative, financial, and marketing needs of our growing team.