Sales Administration

• Provide general office support, which can include answering phone calls, sorting emails, and arranging appointments.
• Plan meetings and take detailed minutes
• Assist with the booking of flights and hotels for business trips abroad and locally
• Manage the schedule of sales agents and technicians
• Responsible for filing and safe keeping of legal documents and other business related documentation
• Custodian for office supplies
• Monitor and process expenses related to usage and preventive maintenance of service truck, service car and motorcycles
• Monitor and process payment to third party vendor (ex. security guard agency, accounting and law firms, etc.)
• Regular update of spreadsheets and databases as required by management
• Encoding and data analysis of sales and expenses related transactions
• Check and validate sales and expense reports, inventory reports against supporting documents (invoices, expense reimbursement forms, inventory pull out forms, bank documents, etc.)
• Liaise with other administrative assistants to handle request and queries from senior management
• Responsible for preparing business quotations and proposals, securing the appropriate approvals before sending to client.
• Assist with sourcing and procurement of marketing materials/supplies (brochures, fliers, catalogs) required for day to day operations and also for events and exhibits needs
• Assist with the organization and coordination of marketing and promotional events, such as conferences, exhibitions, trade shows.
• Assist with the production and uploading of materials on social media/e-commerce pages
• Communicate directly with clients and provide general support to visitors

Accounting

• Tracking and recording of accounts receivable
• Reconcile accounts receivable and bank statements
• Computation of sales commission
• Analyzing financial data and managing employee and business expenses
• Maintaining internal controls and accounting systems to support accuracy and prevent fraud
• Conducting internal audits and variance analysis to identify trends or discrepancies

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s degree in accounting or finance.
• Proficient in Microsoft Office applications
• Strong analytical and problem-solving skills
• Attention to details
• Excellent organizational skills with ability to multitask
• Excellent time management skills with ability to prioritize tasks
• Excellent written and communication skills
• Customer oriented, patient, and confident personality
• Team-player with ability to build relationships with a wide variety of people