SALES AND ADMIN SPECIALIST

Sogod, Cebu | Full-Time | On-site

About the Role

We are seeking a highly organized and detail-oriented Sales and Admin Specialist to support sales operations, financial monitoring, and administrative processes in a fast-paced agricultural production and distribution environment.

This role is ideal for a proactive professional with strong accounting and administrative skills who can help ensure smooth daily operations, accurate financial tracking, and reliable sales reporting. The position plays a critical role in maintaining organized records, monitoring company cash flow, and supporting management in operational decision-making.

Responsibilities:

Sales Administration & Reporting

• Consolidate and monitor daily and weekly sales data and reports
• Prepare and issue Sales Invoices (SI), Delivery Receipts (DR), and other sales-related documents based on verified sales summaries
• Maintain accurate records of sales transactions, inventory movement, and operational data
• Generate regular sales performance reports and summaries for management review
• Coordinate with internal teams to ensure proper documentation and reporting compliance

Financial Management & Accounting Support

• Monitor company cash flow, including daily inflows and outflows
• Track customer payments and maintain updated accounts receivable and aging reports
• Record and monitor accounts payable to ensure timely settlement of obligations
• Assist in preparing financial summaries, operational reports, and basic financial analysis
• Ensure all financial transactions are accurately documented and properly filed

Administrative & Operational Support

• Maintain organized files, records, and documentation related to sales, accounting, and operations
• Support management in preparing operational and financial reports
• Coordinate communication between Sales, Operations, Greenhouse, and Admin teams
• Handle administrative tasks such as scheduling, data entry, filing, and correspondence
• Ensure compliance with company processes and documentation standards

Collaboration & Process Improvement

• Work closely with management and department teams to ensure smooth information flow
• Participate in meetings and contribute ideas to improve administrative and reporting processes
• Support company operations and special projects when necessary

Job Requirements:

• Bachelor’s Degree in Accounting, Finance, Business Administration, or any related field
• Proven experience in accounting, administrative support, sales reporting, or operations coordination
• Strong understanding of basic accounting principles and financial documentation
• Proficient in Microsoft Excel, Google Sheets, Microsoft Word, and office management tools
• Strong analytical, organizational, and reporting skills
• Excellent attention to detail and accuracy in handling records and financial data
• Ability to handle confidential information with professionalism and integrity
• Capable of working independently and in a collaborative team environment

Preferred Attributes

• Highly organized and detail-oriented
• Strong sense of accountability and responsibility
• Analytical thinker with problem-solving skills
• Reliable, disciplined, and proactive
• Adaptable to a fast-paced and dynamic work environment