The Sales and Marketing

Assistant / Coordinator provides comprehensive support to the Sales and

Marketing Department by coordinating daily operations, assisting in sales order

processing, and supporting marketing activities.

KEY DUTIES AND RESPONSIBILITIES

A. Sales Coordination

• Receive, verify, and process Purchase Orders (POs) from the Sales Team or clients.
• Coordinate with the Logistics, Accounting, and Inventory departments to ensure accurate booking, delivery, and invoicing of orders.
• Maintain and update sales tracking reports, customer databases, and order logs.
• Monitor inventory levels of finished goods and marketing materials to ensure product availability.
• Provide regular updates to the Sales Team on order status, backorders, and delivery schedules.

B. Marketing Support

• Assist in the planning, preparation, and execution of marketing activities, events, and campaigns (e.g., medical conventions, product launches, booth exhibits, round table discussions).
• Coordinate the printing, distribution, and safekeeping of promotional materials, samples, giveaways, and other marketing collaterals.
• Support the Product Manager in collecting and organizing post-activity reports, photos, and documentation.
• Assist in monitoring marketing expenses and activity budgets.

C. Administrative and Documentation

• Prepare and organize sales reports, performance trackers, and presentations for management.
• Maintain updated records of doctors, hospitals, and accounts as provided by the Sales Team.
• Assist in the preparation of marketing letters, event invitations, and communications to healthcare professionals.
• Handle other administrative tasks that may be assigned by the Product Manager or management.

D. Cross-Functional Coordination

• Serve as the liaison between the Head Office and the Field Force Team for sales documents, sample requests, and activity updates.
• Coordinate with suppliers and printers for production and delivery of marketing materials.
• Ensure proper documentation and filing of all marketing and sales-related documents.

QUALIFICATIONS

A. Education

• Bachelor’s Degree in Marketing, Business Administration, Office Management, Communication, or any related field.

B. Experience

• Preferably with 1–2 years of experience in a similar role within a pharmaceutical or healthcare company.
• Fresh graduates with strong organizational skills and initiative are also welcome to apply.

C. Competencies and Skills

• Excellent organization, coordination, and time management skills.
• Strong attention to detail and accuracy in documentation.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with basic sales tracking systems.
• Good communication and interpersonal skills; able to coordinate effectively with multiple departments.
• Able to work under minimal supervision and manage multiple priorities.
• Highly dependable, trustworthy, and maintains confidentiality of company information.