SMO Associate

DUTIES AND RESPONSIBILITIES:

• Manage and maintaining the executive's complex schedule such as meetings, appointments and travel arrangements.
• Act as a primary point of contact for the executive responding promptly to emails, messages, phone calls and inquiries.
• Oversee planning and execution of meetings, conferences and corporate events along with gathering right information (agenda, materials, comprehensive meeting notes, tracking action items)
• Document preparation such as presentations, reports, memos and financial statements.
• Responsible for arranging in travel logistics including flights, accommodation, transportation and tracking daily expenses, reimbursement to support smooth office operations.
• Perform a variety of administrative functions to ensure efficient office operations.
• Managing special projects and ad hoc initiatives requiring effective multitasking and project management abilities.
• Assist in sourcing suppliers and premium giveaways for promotions and events.
• Social media assistance (Facebook, Instagram...)
• Respond to customer inquiries via the company's official page and email.
• Provide support for year-round event and project management activities.
• Administer stock agreements and conduct orientations as part of operations management.
• Support sales team with administrative and operational tasks.
• Preparation of request, reimbursement for complimentary products.
• Manage all centers, clients related documentation including agreements, rentals, permits, contracts and other administrative sales operations.
• Assist with sales programs and events to support business growth.
• Creating and editing videos, photos and reels.
• Handle and manage ecommerce related

QUALIFICATIONS:

• Bachelor's Degree in Business Management, Administration, Sales, Marketing or any related field.
• 1-2 years extensive experience supporting executives in high level administrative such as Executive Assistant or Personal assistant
• Strong organizational and time management skills with ability to prioritize tasks and meet deadlines.
• Excellent verbal, interpersonal and written communication skills.
• Technically proficient in using a range of office, productivity tools or relevant software (Microsoft office, PowerPoint, Excel, Canva, Adobe Photoshop etc..)
• Maintains strict confidentiality and professionalism with integrity and discretion.
• Strong problem solving skills with proactive approach to any challenges.
• Consistently delivers high quality work and minimal supervision.