The Sales Admin provides primary administrative and coordination support to the sales function, particularly in handling client documentation, contract management, inquiries, and sales-related records. The role also provides secondary support in HR documentation and general office administration to ensure organized records and smooth daily operations.

Duties and Responsibilities

• Handle documentation, processing, and coordination for Virtual Office and co-working clients.
• Assist in responding to client inquiries and coordinate concerns with the appropriate internal teams.
• Manage client contracts and ensure all agreements are properly filed, updated, and monitored.
• Track contract status, renewal dates, pending documents, and client requirements.
• Prepare, encode, scan, photocopy, file, and organize sales-related documents, reports, and correspondence.
• Maintain accurate client records, sales files, and administrative documents.
• Provide basic HR documentation support, including filing employee records and assisting with HR forms, memos, and employment-related documents.
• Coordinate document requirements with government agencies, client offices, service providers, building admin, unit owners, or other external parties as assigned.
• Monitor office supplies and help maintain an organized office workspace.
• Perform other sales administrative, HR documentation, and clerical tasks assigned by management.

Qualifications

• Graduate of any Business, Marketing, Office Administration, Human Resources, or related course.
• With or without prior administrative or sales support experience.
• Basic knowledge of MS Office and general office procedures.
• Organized, detail-oriented, and able to manage multiple tasks.
• Good communication and coordination skills.
• Customer-oriented and professional in handling client concerns.
• Trustworthy and able to handle confidential client, employee, and company information.