Job Summary

The Purchasing Staff is responsible for sourcing, purchasing, and monitoring the delivery of goods and services needed for company operations. The role ensures timely procurement at the best possible cost while maintaining quality standards and compliance with company policies.

Duties and Responsibilities

• Source and identify reliable suppliers and vendors
• Request quotations and compare prices, specifications, and delivery terms
• Prepare and process purchase orders in accordance with company policies
• Coordinate with suppliers regarding order status, delivery schedules, and discrepancies
• Monitor inventory levels and coordinate replenishment as needed
• Ensure timely delivery of purchased items and follow up on delays
• Maintain accurate records of purchases, pricing, and supplier information
• Assist in negotiating prices, terms, and contracts with suppliers
• Coordinate with internal departments regarding purchasing needs
• Inspect delivered items to ensure they meet quality and quantity requirements
• Handle returns, replacements, and warranty claims when necessary
• Ensure compliance with company procurement procedures and standards

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field
• At least 1–2 years of experience in purchasing or procurement (preferred)
• Strong negotiation and communication skills
• Good organizational and time management abilities
• Proficient in Microsoft Office (Excel, Word)
• Knowledge of purchasing procedures and inventory systems is an advantage
• Ability to work under pressure and meet deadlines

Skills and Competencies

• Attention to detail
• Analytical and problem-solving skills
• Negotiation skills
• Integrity and professionalism
• Ability to build supplier relationships