Job description:

Key Responsibilities

1) Purchasing/Procurement

- Manage the complete purchasing process, from purchase requisition to purchase order issuance and delivery.

- Source, evaluate, and negotiate with suppliers to obtain quality products and services at competitive prices.

- Monitor supplier performance, delivery schedules, and contract compliance.

- Maintain supplier accreditation and procurement documentation.

- Prepare procurement reports, cost analyses, and identify cost-saving opportunities.

2) OOH Monitoring

- Monitor the status, condition, and compliance of OOH advertising assets, including billboards, LED displays, transit media, and other advertising structures.

- Maintain an updated database of OOH sites, lease agreements, permits, and asset information.

- Coordinate with Operations and Engineering to address maintenance, repairs, or site-related concerns.

- Conduct periodic site inspections to verify asset condition, branding accuracy, and compliance with company standards.

- Monitor contract and permit expiration dates and recommend timely action.

3) Liaison & Regulatory Compliance

- Process, secure, and renew permits, licenses, and regulatory approvals for OOH advertising sites.

- Coordinate with LGUs, national government agencies, utility providers, landlords, and other external stakeholders regarding applications and compliance requirements.

- Represent the company during inspections, meetings, and document submissions.

- Monitor regulatory changes affecting OOH advertising operations and ensure company compliance.

- Maintain complete and organized records of permits, licenses, contracts, and regulatory documents.

4) Cross-Functional Coordination

- Coordinate with Operations, Finance, and other departments to support project implementation.

- Resolve procurement, permit, and site-related issues to minimize project delays.

- Prepare status reports on purchasing/procurement activities - OOH asset monitoring, and permit applications.

**Qualifications**

Bachelor's degree in Business Administration, Supply Chain Management, Public Administration, or a related field.

At least 3–5 years of experience in purchasing/procurement, OOH operations, site operation coordination, or liaison work.

Experience in OOH advertising, construction, real estate, telecommunications, or gaming industry an advantage.

Knowledge of purchasing/procurement processes, supplier management, and government permitting procedures.

Strong negotiation, communication, and stakeholder management skills.

Proficient in Microsoft Office and procurement or ERP systems.

Willing to conduct field visits and travel to sites and government offices.

Core Competencies

Procurement and strategic sourcing

Vendor relationship management

OOH asset monitoring

Government liaison and permit processing

Regulatory compliance

Contract administration

Project coordination

Negotiation and problem-solving

Report preparation and documentation

Time management and attention to detail

Key Performance Indicators (KPIs)

Purchase Order turnaround time

Procurement cost savings

On-time supplier delivery rate

Supplier performance rating

Percentage of OOH sites with valid permits

Permit approval and renewal turnaround time

Number of OOH assets monitored and updated on schedule

Compliance rate with regulatory requirements

Number of projects completed without procurement or permit-related delays

Accuracy and timeliness of procurement, monitoring, and regulatory reports