The Purchasing Officer is responsible for handling overseas supplier accounts, sourcing new suppliers, and assisting with price requests and negotiations to support the company’s procurement needs. The role involves managing international purchasing activities, ensuring timely deliveries, maintaining relationships with suppliers, and contributing to cost reduction efforts. The ideal candidate will have strong negotiation skills, experience in international procurement, and the ability to work effectively with cross-functional teams.

• Overseas Supplier Management:
• Manage relationships with overseas suppliers, ensuring that orders are placed and delivered on time and according to quality specifications.
• Handle communication with international suppliers, addressing any issues, discrepancies, or concerns in a professional and timely manner.
• Ensure compliance with international trade regulations and customs requirements for overseas purchases.
• Supplier Sourcing:
• Actively search for new suppliers and evaluate potential vendors to meet company standards for quality, price, reliability, and delivery speed.
• Conduct market research to identify emerging suppliers and assess opportunities for long-term procurement partnerships.
• Initiate contact with new suppliers, request samples, and evaluate product offerings for potential integration into the company’s supply chain.
• Price Requests and Negotiations:
• Assist with price requests, quotations, and pricing analysis to ensure competitive pricing while maintaining quality standards.
• Negotiate terms, conditions, and pricing with overseas suppliers to secure the best possible deals for the company.
• Monitor currency fluctuations and their potential impact on pricing, working closely with finance teams to mitigate risks.
• Order Processing and Tracking:
• Prepare and process purchase orders (POs) for overseas suppliers, ensuring accuracy in terms of quantity, specifications, and delivery timelines.
• Track and monitor order status to ensure on-time delivery and follow up on delays or issues with shipments.
• Coordinate with logistics providers and freight forwarders to ensure smooth transportation of goods from overseas.
• Inventory and Demand Planning:
• Work closely with inventory and planning teams to forecast product demand and align purchasing activities accordingly.
• Ensure that inventory levels are maintained to avoid stockouts or excess stock situations.
• Monitor and report on stock movements, adjusting purchasing schedules as necessary to meet company requirements.
• Documentation and Compliance:
• Ensure all procurement activities comply with internal policies, legal regulations, and international trade laws.
• Maintain accurate records of purchase orders, invoices, supplier contracts, and other relevant documentation for audit and compliance purposes.
• Prepare and review shipping documentation, including bills of lading, commercial invoices, and packing lists, ensuring all documents meet customs and regulatory requirements.
• Supplier Performance Evaluation:
• Regularly evaluate supplier performance based on key metrics such as delivery accuracy, product quality, and pricing.
• Maintain strong communication channels with suppliers to ensure continuous improvement in service and quality.
• Develop strategies to mitigate risks associated with supplier performance or market fluctuations.
• Support to Purchasing Team:
• Collaborate with the purchasing and supply chain teams to align overseas purchasing strategies with overall procurement goals.
• Provide assistance with special procurement projects, cost-saving initiatives, and process improvement efforts.
• Work with cross-functional teams, including finance, logistics, and operations, to ensure smooth execution of procurement processes.

• Bachelor’s degree in Supply Chain Management, Business, or a related field.
• 2-4 years of experience in purchasing, procurement, or supply chain, preferably with exposure to international suppliers.
• Knowledge of international purchasing, import/export regulations, and customs clearance processes.
• Strong negotiation skills with a proven ability to secure favorable terms with suppliers.
• Proficiency in procurement software (e.g., SAP, Oracle, or similar) and Microsoft Excel.
• Excellent verbal and written communication skills, especially in dealing with overseas suppliers.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple supplier accounts simultaneously.

Preferred Qualifications:

• Experience in handling overseas procurement in a food and beverage, manufacturing, or retail environment.
• Knowledge of foreign exchange rates and the impact on procurement activities.
• Proficiency in international trade documentation, incoterms, and shipping procedures.