Purchasing Assistant (Restaurant / Commissary)

• Education
• Bachelor’s degree in Business Administration, Supply Chain, Accounting, Hospitality, or Food Technology preferred
• Relevant work experience may substitute for formal education
• Experience
• 1–3 years experience in purchasing, procurement, inventory, or commissary operations
• Experience in restaurant, commissary, food production, or FMCG environment is an advantage
• Familiarity with multi-branch or chain operations preferred
• Purchasing & Procurement Skills
• Knowledge of end-to-end purchasing process (PR, PO, receiving, invoicing)
• Able to assist in supplier coordination, price canvassing, and quotation comparison
• Understands approved supplier lists, item specifications, and costing standards
• Experience with purchase orders, delivery scheduling, and follow-ups
• Can coordinate with suppliers regarding shortages, damages, returns, and replacements
• Inventory & Cost Control
• Basic understanding of inventory management, FIFO/FEFO, and stock reconciliation
• Able to monitor usage trends, shortages, over-ordering, and variances
• Cost-conscious; supports wastage reduction and cost-saving initiatives
• Coordination & Documentation
• Prepares and maintains PRs, POs, receiving reports, supplier files, and inventory records
• Coordinates closely with commissary, kitchen, warehouse, and accounting teams
• Ensures complete documentation for audit and compliance
• Systems & Computer Skills
• Proficient in Excel / Google Sheets
• Familiar with inventory, accounting, or POS-linked systems is an advantage
• Personal Traits
• Highly detail-oriented and organized
• Strong follow-through and time management
• Honest, reliable, and discreet with pricing and supplier information
• Able to work in a fast-paced restaurant environment
• Work Requirements
• Willing to work early shifts, weekends, and holidays if needed
• Physically able to assist with receiving and checking deliveries

Job Type: Full-time

Benefits:

• Employee discount
• Opportunities for promotion
• Promotion to permanent employee