The purchasing staff to ensure the smooth execution of all procurement activities within the company. The role focuses on supplier management, order oversight, process optimization, and team coordination to meet organizational goals. Key responsibilities include:

Supplier Management:

• Oversee the supplier evaluation and selection process, ensuring suppliers meet company standards and requirements. Manage supplier relationships, handle performance issues, and address any non-conformities.
• Coordinate regular supplier audits, ensuring suppliers maintain compliance with quality and delivery standards.

Order and Material Management:

• Ensure the timely and accurate conversion of requisitions into purchase orders. Monitor order progress, ensuring suppliers meet delivery deadlines and resolving any discrepancies. Handle complex order changes, ensuring proper approvals and documentation are in place.

Cost and Payment Oversight:

• Monitor pricing negotiations, ensuring cost-effective purchasing while maintaining quality standards.
• Oversee the approval and processing of payments, ensuring all required documentation is submitted and accurate. Develop and implement cost-down strategies to reduce material costs while maintaining quality.

Quality Control and Problem Resolution:

• Address quality issues related to raw materials, working closely with suppliers to resolve defects or discrepancies. Collaborate with the quality control team to ensure materials meet company standards before they are accepted.

Reporting and Planning:

• Compile and present regular reports on purchasing activities, supplier performance, and cost-saving initiatives. Develop and implement plans for continuous improvement in the purchasing process and cost reduction.

Emergency and Contingency Planning:

• Create and maintain contingency plans for material supply interruptions, unqualified raw materials, and supplier-related issues. Ensure the team is prepared to respond quickly and efficiently to any supply chain disruptions.

Cross-Departmental Coordination:

Work closely with other departments (e.g., logistics, quality control, and production) to ensure seamless coordination in material flow. Communicate with upper management on purchasing-related matters and provide updates on key activities or challengesPerformed duties that may be assigned by immediate superior, work closely with HR Department for health and safety programs, assist HR in other activities as needed.