A. Canvassing

1. Canvass items/materials in the received Purchase Requisition Forms.

2. Research potential vendors.

3. Prepare Canvass sheets for approval of Purchasing Supervisor.

4. Compare and evaluate offers from suppliers.

5. Negotiate contract terms of agreement and pricing.

B. Processing of Purchase Orders

1. Process Purchase Orders for approved Canvass Sheet/s.

2. Send approved/authorized Purchase Order to Suppliers.

3. Track orders and ensure timely delivery.

4. Receive deliveries by checking quantities and quality of items delivered with the presence of a Warehouse Staff.

5. Review quality of purchased products.

6. Obtain written Receiving Report from Warehouse Dept to ensure that items were received and recorded in Optimus System.

7. Claim any shortage of delivery or defective items delivered.

8. Coordinate with warehouse staff to ensure proper storage.

C. Processing of Payments for Delivered Items

1. Collate the following documents and forward to Accounting department for processing of payment:

• Original copy of supplier's invoice together with the corresponding purchase order (white copy).
• Receiving Report from Warehouse Department.
• Claim report for damaged or shortage of delivery for deduction to payment.

• Bachelor's degree in business administration, operation management or any related field.
• At least one year of work experience in purchasing or procurement.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Proficiency in using computer systems and software, including Microsoft Office Applications.
• Ability to work independently and as part of a team.