Role Overview

Secretariat members play a hybrid role combining operational coordination, quality assurance, technical output preparation, and administrative oversight. You will directly contribute to tracking implementation progress, organizing structured data, and facilitating team workflows across multiple related system initiatives.

Key Responsibilities

• Technical Outputs & Quality Assurance: Prepare presentation decks and briefing materials, ensuring messaging clarity and visual coherence. Review reports, templates, and system outputs for formatting consistency and logical flow before submission.
• Implementation Tracking: Maintain and update integrated trackers for meetings, action items, deliverables, and submissions across multiple systems, flagging recurring delays or coordination issues.
• Data Readiness Support: Assist in the preparation, formatting, validation, and organization of structured content (checklists, reference tables) to support data migration and system readiness.
• Administrative & Stakeholder Support: Plan and coordinate meetings and workshops, manage team calendars, distribute pre-meeting materials, draft minutes of meetings, and maintain digital document repositories in SharePoint, OneDrive, and Teams.

Qualifications

• Core Skills: Exceptional organization skills, data validation capabilities, and high attention to detail. Experienced in technical document consolidation and tracking timelines.
• Tools: Strong proficiency in managing digital repositories and shared workspace collaboration environments (SharePoint, OneDrive, Teams).