Job Summary

The Procurement & Liquidation Officer is responsible for handling procurement and purchasing requirements, monitoring and checking liquidation of all trucking trips, verifying supporting documents for request for payment processing, and ensuring accurate documentation and compliance with company procedures. The position also assists in coordinating with operations, suppliers, and accounting departments to ensure timely

processing of purchases, liquidation, and payments while maintaining proper monitoring and audit of operational transactions.

Duties and Responsibilities:

1 Handle procurement and purchasing requests for trucking and operational requirements

2 Verify canvass, supplier quotations, and purchase requests before processing

3 Check and monitor liquidation of all trucking trips and ensure completeness of supporting documents prior to request for payment processing

4 Verify and process Requests for Payment (RFP) and ensure completeness and accuracy of attachments.

5 Coordinate with accounting and operations regarding payment concerns, discrepancies, and liquidation issues.

6 Conduct monthly on-site audit and validation of operational and accounting-related documents.

7 Maintain accurate filing and monitoring of procurement records, liquidation reports, and payment documents.

8 Coordinate with suppliers and ensure timely delivery of requested items and services

9 Assist in monitoring inventory and operational purchases

10 Ensure compliance with company procurement policies and procedures

Qualifications:

• Graduate of Accountancy, Business Administration, Financial Management, Logistics Management, or any related business course
• With at least 3 years of related work experience in trucking, logistics, procurement, or accounting operations Preferably with background or experience in Trucking and logistics operations
• Procurement and purchasing
• Liquidation and trucking documentation
• Request for Payment (RFP) processing
• Knowledgeable in:
• Procurement process
• Liquidation and trucking trip monitoring
• Inventory and documentation control
• Basic accounting and auditing procedures
• Proficient in Microsoft Office applications, especially Excel
• Detail-oriented and organized
• Able to work under pressure and handle multiple transactions
• Good communication and coordination skills.