Job Description

Key Responsibilities

• Purchase Order Management: Preparation and placement of Purchase Orders (PO) with suppliers
• Shipment Monitoring and Logistics Coordination: Coordination with shipping agents and customs brokers to monitor shipment status and ensure timely delivery / Experiences in international logistics shipping
• Cost and Pricing Analysis: Conducting landed cost and suggested retail price (SRP) analysis to support pricing strategies and product costing evaluations
• Supplier Relations and Coordination: Managing supplier communications related to inquiries, product sampling, FDA regulatory requirements, cost adjustments, product development initiatives, and annual distributorship agreement renewals
• Executive Administrative Support: Providing comprehensive administrative assistance including preparation of reports, presentations, document management, file organization, and management of the executive’s calendar (meeting, appointment, and event scheduling)
• Travel Planning and Itinerary Management: Preparing and coordinating detailed travel itineraries
• Supplier Sourcing and Comparative Analysis: Identifying, evaluating, and sourcing potential suppliers; preparing comparative analysis reports based on pricing, quality, and service offerings to support procurement decisions

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Product Management, or a related field
• 2 to 3+ years of experience as an Executive Assistant, Product Assistant, or Business Development Assistant (or related role)
• Familiarity with product lifecycle management and business development strategies
• Proficient in Microsoft Office, Google Workspace
• Has experience in accounting

Key Skills

• Strong organizational and multitasking abilities
• Excellent written and verbal communication
• High level of professionalism and discretion
• Analytical thinker with a proactive problem-solving attitude
• Comfortable working in a fast-paced, evolving environment
• Basic understanding of market research, lead generation, and sales pipelines
• Interest in technology, startups, or the industry relevant to your company