Job Summary:

The Procurement Specialist is responsible for managing the company’s purchasing activities, sourcing materials and services, coordinating with suppliers, and ensuring that procurement requirements are fulfilled on time, within budget, and according to the company’s quality standards.

Key Responsibilities:

• Manage the procurement process from sourcing and quotation requests to purchase order issuance and delivery.
• Source and evaluate suppliers based on price, quality, reliability, and delivery performance.
• Request and compare quotations from different suppliers to obtain the best value for the company.
• Negotiate pricing, payment terms, delivery schedules, and other conditions with suppliers.
• Prepare and process Purchase Orders (POs) and other procurement-related documents.
• Monitor orders and ensure timely delivery of materials, equipment, and services.
• Coordinate with suppliers regarding order status, deliveries, invoices, and other concerns.
• Maintain accurate records of suppliers, quotations, purchase orders, and procurement transactions.
• Monitor supplier performance and recommend improvements or alternative suppliers when necessary.
• Coordinate with Finance, Warehouse, Operations, and other departments regarding purchasing requirements.
• Ensure that all procurement activities comply with company policies, procedures, and approved budgets.
• Conduct market research to identify new suppliers, products, and cost-saving opportunities.
• Resolve issues involving incorrect, damaged, delayed, or incomplete deliveries.
• Prepare procurement reports and maintain updated purchasing records.
• Perform other related duties as assigned by management.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Engineering, Finance, or any related field.
• At least 2–4 years of relevant experience in procurement, purchasing, sourcing, or supply chain management. (Fresh graduates may be considered for entry-level roles with relevant internship experience.)
• Strong knowledge of procurement processes, supplier management, and contract negotiation.
• Experience in sourcing suppliers, evaluating quotations, and preparing purchase orders.
• Excellent negotiation, analytical, and problem-solving skills.
• Strong communication and interpersonal skills with the ability to build and maintain supplier relationships.
• Detail-oriented, organized, and able to manage multiple procurement requests simultaneously.
• Knowledge of inventory management and cost analysis is an advantage.
• Ability to work under pressure, meet deadlines, and maintain confidentiality.
• Experience in manufacturing, construction, or distribution industries is an advantage, depending on the company's operations.