Sales Admin Officer

Overview of Duties & Responsibilities:

The Administrative Assistant will provide comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and committed to ensuring smooth day-to-day operations.

Qualifications:

Client liaison

- Respond to client inquiries

- Coordinate with clients and internal team on schedule and other requirements

Supplier liaison

- Coordinate with suppliers on product information, product orders, shipment and payments

Administrative Tasks

- Proficiently use Microsoft Word and Excel for reports, documentation, and tracking.

- Schedule meetings with clients and internal teams.

- Book and prepare conference rooms for meetings and events

- Handling and drafting correspondences, emails and other forms of communication both internal and external

- Inventory Monitoring: monitor and record office and project-related supplies and equipment.

- Maintaining filing systems: organizing and maintaining both physical and digital files and records, entering and updating data, creating reports, and maintaining databases

Financial Support

- Prepare and assist in the creation of financial statements and quotes for clients.

- Maintain accurate and organized financial records.

Collections & Client Coordination

- Perform collections and follow-ups on client accounts.

- Maintain positive client relationships and ensure timely communication.

Logistics & Travel

- Willingness to travel for company-related activities, and administrative support.

Sourcing and procurement

- Assist in material sourcing and procurement as needed

License: Must have a College degree

Education: Any degree

Experience: At least 2 years’ experience doing sales and admin work

Technical Skills:

- Proficiency in MS Office/Project; other software will be an advantage

- Knowledge of basic IT will be an advantage

- Better if with Non-professional driving license

Soft skills

- Strong communication skills in English and Tagalog

- Strong problem-solving skills

- Highly organized, detail-oriented, and resourceful

- Proactive and Reliable – anticipates needs and takes initiative.