The Materials Requisition Officer is responsible for receiving, validating, processing, and monitoring all material requisitions submitted by Project-in-Charge (PIC) personnel under the Engineering Department. The role ensures that all material requests are complete, accurate, and properly documented before endorsement to the Procurement/Purchasing Unit for sourcing and delivery. The position also maintains systematic records and provides regular reports on the status of all material requisitions across project sites.

• Material Requisition Processing (Primary Responsibility)

· Receive and log Material Requisition (MR) submitted by Project-in-Charge (PIC).

· Review and verify completeness, specifications, quantities, and justification of requested materials.

· Prepare and encode Material Requisition forms when required based on engineering inputs.

· Route requisitions to authorized signatories for approval.

· Endorse approved requisitions to Procurement/Purchasing Department for processing.

· Monitor status of requisitions (pending, approved, purchased, delivered, and backordered).

· Maintain updated tracking logs for all material requests per project site.

• Coordination with Engineering, Procurement, and any other related department

· Coordinate with Project-in-Charge regarding material requirements and clarifications.

· Follow up status of approvals, procurement actions, and deliveries.

· Maintain communication with Procurement, and any other related department for updates and resolution of issues.

· Ensure timely movement of requisitions to avoid project delays.

• Administrative and Clerical Support

· Maintain organized Engineering Department records related to materials requisition.

· Assist in preparation and consolidation of engineering administrative reports.

· Perform clerical duties such as filing, scanning, encoding, and document organization.

· Ensure proper safekeeping of all requisition documents and supporting attachments.

• Backup Responsibility – Email and Correspondence Support

· Monitor Engineering Department email when Email Administrator is unavailable.

· Receive, sort, and route emails to appropriate engineers or departments.

· Acknowledge receipt of client or internal inquiries and forward to Engineering Manager or concerned personnel.

Maintain professionalism in handling all internal and external communications.