OPERATIONS ASSISTANT

Included in your responsibilities are but not limited to the following:

1. Handling confidential and sensitive information with discretion.

2.Oversee day-to-day operations across departments including production, logistics,

customer service, and administration

3.Scheduling meetings and appointments and sending reminder and confirmations.

4.Making travel arrangements and booking accommodations and transportation.

5.

Preparing and editing documents such as letters, reports, invoices and presentations

6. Manage office correspondence, including emails, phone calls and mail.

7.

Maintain accurate records of office expenses, invoices and client databases

8Collaborate with departments to assess procurement needs.

9.Using Chinese language skills to communicate, coordinate, monitor, collaborate and

other more to help other departments.10. Responsible for interpreting and translating communications from Chinese to Filipino

vice versa) if needed

11. Develop purchasing plans and strategies based on company requirements and budgets.12. Identify potential suppliers and evaluate their quality, pricing, and delivery capabilities.13. Negotiate terms and conditions with suppliers, ensuring favorable agreements for the

organization

14. Prepare and issue purchase orders for goods and services in line with company

requirements.

15. Track orders, ensuring timely delivery and resolving any discrepancies or delays.16. Address any procurement-related issues, such as delivery delays, supplier disputes orproduct quality concerns.

17. Work closely with other departments (finance, etc.) to ensure smooth and efficient

concerns

18. Responsible for interpreting and translating communications from Chinese to Filipino

(vice versa) if needed

19. Work on field if necessary.

20. Perform other duties and task as requested by the supervisor or Manager.