Leasing Assistant

Job description:

A building administrative staff member handles day-to-day clerical, operational, and tenant-support tasks. They manage facility reports, coordinate maintenance schedules, process work orders, and maintain building records to ensure a safe and orderly property

Key Responsibilities

Tenant & Visitor Relations: Greet guests, answer phone calls, and address or route tenant inquiries, feedback, and maintenance requests.

Work Order Management: Log, assign, and track repair tickets or service requests for maintenance and janitorial teams.

Record Keeping & Reporting: Prepare routine building status reports, update equipment maintenance logs, and manage digital or physical filing systems for contracts and warranties.

Inventory & Supplies: Monitor stocks of housekeeping materials, office supplies, and facility repair tools, handling requisitions and purchases as needed.

Operational Coordination: Assist the building administrator or property manager with scheduling contractor visits, processing billings, and communicating notices to tenants

Qualifications & Skills

Education:Bachelor’s degree in Business Administration, Office Management, Property Management, or a related field.

Experience: 1 to 2 years of experience in general administration, customer service, or property/facilities support.

Communication: Strong verbal and written communication skills for dealing with tenants, vendors, and staff.

Organization: Proficient in multitasking, data entry, and using work-order or property management software.