A.   Duties and Responsibilities:

DAILY TASKS:

1. Monitor and respond to recruitment inquiries and applicant communications.

2. Screen submitted resumes and applications based on job requirements.

3. Coordinate interview schedules with candidates and department heads.

4. Update applicant tracking records and recruitment database.

5. Maintain and organize training and HR documentation.

6. Assist employees with training schedules, program inquiries, and HR development activities.

7. Prepare training materials, attendance sheets, and program documentation.

8. Update records related to employee development, engagement activities, and workforce programs.

9. Provide administrative support for HRWOD initiatives.

WEEKLY TASKS:

1. Coordinate scheduled training programs, workshops, and learning sessions as necessary.

2. Facilitate or assist in new employee orientation or onboarding sessions.

3. Monitor the progress of new hires during their onboarding period.

4. Consolidate training attendance records and participant feedback.

5. Conduct initial screening of applicants and assist in interview coordination.

6. Follow up with department heads regarding manpower requirements and recruitment status.

7. Assist in organizing employee engagement programs, meetings, and town halls.

8. Assist in reviewing and updating Job Descriptions for open, revised, or newly created positions.

9. Coordinate with relevant departments for onboarding completion requirements.

MONTHLY TASKS:

1. Prepare training and development reports and training participation summaries.

2. Assist in evaluating training programs and onboarding feedback for continuous improvement.

3. Assist in planning and organizing monthly employee engagement activities.

4. Monitor and report the status of new hires and onboarding completion.

5. Assist in reviewing and updating the Job Descriptions and role documentation.

6. Assist in reviewing and updating the Table of Organization (TO) to ensure organizational alignment.

7. Consolidate recruitment status and hiring progress reports.

8. Prepare workforce development reports (E.g. Recruitment, Training Hrs. and Expense, HR Bulletin)

OTHERS as SCHEDULED/ NEEDED:

1. Support special HR projects and organizational development initiatives as assigned.

2. Assist in documentation, process improvement, and policy updates related to HR programs.

3. Perform other tasks and responsibilities that may be assigned by the WOD Manager or WOD Supervisor from time to time.

C. Job Specifications

Minimum Education Required

• Bachelor’s Degree in Human Resource Management, Psychology, Business Administration, Organizational Development, or related field.

Minimum Relevant Work Experience Required

• Minimum of 1–3 years in Human Resources, particularly in training and development, recruitment, employee engagement, or organizational development.

Other Competencies Required by the Job:

• Strong organizational, Analytical thinking, attention to detail and multitasking skills.
• Possess strong work ethics / office morale, embodied with right manners and right attitude i.e. committed and loyal, compassionate, empathetic and trustworthy; maintaining a mindset that nothing is outside your job description and always seeking opportunities to grow professionally and personally.
• Ability to facilitate or assist in training and onboarding sessions.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Adaptable and willing to support various HR and organizational development initiatives.
• Must have a valid driver’s license and able to drive for site visits or field work