Responsibilities

1.      Administer and maintain the timekeeping system, including updating employee profiles, schedules, and leave records.

2.      Ensure the accuracy and integrity of time and attendance data entered into the system.

3.      Troubleshoot any system issues or errors related to timekeeping and collaborate with the IT department for resolution.

4.      Stay updated on applicable labor laws, company policies, and collective bargaining agreements related to timekeeping and attendance.

5.      Ensure compliance with legal requirements and internal policies while handling timekeeping activities.

6.      Monitor and address any attendance or timekeeping discrepancies promptly and appropriately.

7.      Assist employees with timekeeping-related inquiries, providing guidance on entering time, understanding policies, and resolving discrepancies.

8.       Educate employees on the proper use of the timekeeping system and any updates or changes to the process.

9.      Collaborate with HR and payroll teams to ensure accurate and timely processing of employee time and attendance data.

10.  Generate regular reports on attendance, overtime, leave balances, and other timekeeping-related metrics.

11.  Analyze data to identify trends, patterns, and areas for improvement in timekeeping processes.

12.  Provide insights and recommendations based on data analysis to optimize timekeeping efficiency and accuracy.

13.  Contribute to the development, implementation, and maintenance of timekeeping policies and procedures.

14.  Document standard operating procedures (SOPs) for timekeeping processes and ensure their accessibility for employees and relevant stakeholders.

Job Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
• Proven experience of atleast 3 years in timekeeping administration or a similar HR role.
• Familiarity with timekeeping systems/software the ability to quickly learn new tools.
• Strong knowledge of labor laws, regulations, and compliance requirements related to timekeeping.
• Excellent attention to detail and ability to maintain accuracy while working with large amounts of data.
• Exceptional organizational and time management skills to prioritize tasks and meet deadlines.
• Strong interpersonal and communication skills to effectively interact with employees at all levels.
• Ability to handle confidential information with integrity and maintain a high level of professionalism.
• Proficiency in MS Office Suite (especially Excel) and data analysis tools.