Position Title: Finance and Accounting Manager

Reports To: President

Department: Finance & Accounting

Supervises: Accounting Staff, Treasury Staff, Credit & Collection Staff (as the organization grows)

Position Summary

The Finance and Accounting Manager is responsible for planning, organizing, directing, and controlling all financial and accounting activities of the company. The position ensures accurate financial reporting, sound financial planning, effective treasury management, robust internal controls, tax compliance, business profitability, and the establishment of financial systems and procedures that support sustainable business growth.

As a strategic business partner to the President, the Finance and Accounting Manager provides financial leadership through timely reporting, business analysis, budgeting, forecasting, risk management, and recommendations that improve profitability and safeguard company assets.

Major Areas of Responsibility

1. Financial Accounting

Responsible for the complete accounting cycle including:

• General Ledger
• Accounts Receivable
• Accounts Payable
• Fixed Assets
• Inventory Accounting
• Cost Accounting
• Bank Reconciliation
• Journal Entries
• Month-end Closing
• Year-end Closing
• Financial Statements

2. Financial Management

• Prepare monthly Financial Statements
• Prepare management reports
• Analyze financial performance
• Analyze profitability by:
• Product
• Brand
• Customer
• Territory
• Salesperson
• Recommend actions to improve profitability
• Monitor gross margins
• Monitor operating expenses
• Analyze return on investment
• Monitor working capital

3. Budgeting and Forecasting

Develop and monitor:

• Annual Budget
• Cash Budget
• Sales Forecast
• Expense Budget
• Capital Expenditure Budget
• Cash Flow Forecast
• Financial Projections

4. Treasury Management

Responsible for:

• Daily cash position
• Weekly cash forecast
• Supplier payment scheduling
• Bank relationships
• Loan management
• Letters of Credit
• Foreign exchange monitoring
• Working capital optimization

5. Business Analysis

Provide decision support by analyzing:

• Product profitability
• Customer profitability
• Sales trends
• Pricing effectiveness
• Cost reduction opportunities
• Investment proposals
• Warehouse costs
• Distribution costs

Prepare recommendations directly to the President.

6. Internal Controls

Design, implement, monitor, and continuously improve controls covering:

Cash

• Cash receipts
• Cash disbursements
• Bank reconciliation
• Petty cash

Inventory

• Receiving
• Warehouse
• Physical inventory
• Stock adjustments
• Inventory aging

Purchasing

• Purchase Requests
• Purchase Orders
• Supplier Accreditation
• Receiving Procedures

Sales

• Credit approval
• Customer credit limits
• Price approvals
• Sales discounts
• Sales returns

Information Systems

• User access
• Password controls
• Data backup
• Approval workflow

Develop an Internal Control Manual and Fraud Prevention Program.

7. Fraud Risk Management

Identify financial risks involving:

• Cash
• Inventory
• Purchasing
• Sales
• Payroll
• Expense reimbursements

Recommend preventive measures and monitor compliance.

8. Tax and Regulatory Compliance

Ensure complete compliance with:

• BIR
• SEC
• Local Government Units
• SSS
• PhilHealth
• Pag-IBIG
• Philippine Financial Reporting Standards (PFRS)

Responsible for timely filing of all statutory reports and returns.

9. Systems Development

Design and implement:

• Accounting Manual
• Financial Policies
• Standard Operating Procedures
• Approval Matrix
• Delegation of Authority
• Credit Policy
• Collection Policy
• Expense Policy
• Inventory Policy
• Procurement Policy

Recommend and implement ERP or Accounting Software improvements.

10. Audit Management

Coordinate with:

• External Auditors
• Internal Auditors
• BIR Examiners
• Government Agencies

Ensure timely resolution of audit findings.

11. Strategic Planning

Participate in management meetings and provide financial advice regarding:

• Business expansion
• Capital investments
• Pricing
• Importation decisions
• Credit policies
• Financing requirements
• Risk management

Minimum Qualifications

Education

• Bachelor's Degree in Accountancy
• Certified Public Accountant (CPA)

Experience

• Minimum 8 years of progressive accounting experience
• Minimum 3 years as Finance Manager, Accounting Manager, or Finance & Accounting Manager
• Experience in:
• Importation
• Distribution
• Trading companies
• FMCG
• Inventory accounting

Technical Skills

Strong knowledge of:

• Philippine Financial Reporting Standards
• Philippine Taxation
• BIR regulations
• Internal Controls
• Financial Planning & Analysis
• Budgeting
• Cash Flow Management
• Inventory Accounting
• Cost Accounting
• Microsoft Excel (Advanced)
• ERP/Accounting Software

Preferred Experience

Experience in implementing at least one of the following:

• ERP system
• Accounting software migration
• Internal control framework
• Financial dashboards
• Business Intelligence (BI) reporting
• Digital approval workflows

Behavioral Competencies

• Integrity beyond reproach
• Strategic thinker
• Analytical
• Results-oriented
• Strong leadership skills
• Excellent communication skills
• High attention to detail
• Excellent problem-solving ability
• Strong business acumen
• Continuous improvement mindset