• Manage and support the requirements of light vehicles under a leased operation scheme, consisting of approximately 500–600 units, and assist with the renewal and registration of select company-owned heavy vehicles across Australia.
• Place orders for new or replacement vehicles and accessories in compliance with the company’s Vehicle Policy.
• Coordinate national vehicle deliveries in collaboration with dealerships and leasing companies.
• Possess strong knowledge of operating leases; monitor and manage vehicle utilization, recommending rotation strategies to minimize costs.
• Facilitate the issuance of E-Tags and fuel cards, and oversee the settlement of toll charges and infringement notices.
• Ensure compliance with vehicle maintenance standards to uphold safety and roadworthiness across the fleet.
• Handle purchase order management, invoice processing, and allocation of expenses to appropriate cost centers.
• Provide proactive reporting to internal stakeholders regarding fleet and leasing operations.
• Deliver ad-hoc administrative support to the Sourcing Manager.
• Collaborate with and support the offshore processing team in all operational matters.
• Manage communication with key suppliers and internal stakeholders through effective mailbox management.

Qualifications

• Bachelor’s degree.
• With 1–2 years of experience in administrative, clerical, or office support roles.
• Mandatory experience in fleet management or leasing, with a solid understanding of the fleet industry.
• Proficient in MS Office applications (Word, Excel, PowerPoint); knowledge of SRM, SAP, basic accounting, and reconciliation is an advantage.
• Experience in collaborating with offshore stakeholders is preferred.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Highly skilled in administrative functions, with keen attention to detail and strong organizational abilities.