Finance and Operations Associate

Job Summary

The Finance & Accounting Associate is responsible for supporting the company’s day-to-day financial and accounting operations. The role involves managing accounts receivable and payable, billing, expense monitoring, field accounting activities, and account reconciliations while ensuring that financial records are accurate, complete, and properly documented.

Financial Management

• Assist in maintaining accurate and organized financial records and documentation.
• Monitor financial transactions and ensure proper recording and documentation.
• Prepare financial reports and summaries as needed.
• Assist in monitoring budgets, expenses, and financial activities.

Accounts Receivable & Payable

• Monitor accounts receivable and follow up on outstanding balances.
• Process and record accounts payable and ensure proper supporting documents are available.
• Verify invoices, receipts, and other financial documents for accuracy.
• Maintain updated records of outstanding receivables and payables.

Field Accounting

• Assist in monitoring and recording branch/store financial transactions.
• Coordinate with branches regarding sales, collections, deposits, and required financial documents.
• Review submitted financial reports and supporting documents for completeness and accuracy.
• Address discrepancies and coordinate with concerned personnel when necessary.

Expense Management

• Monitor and record company and operational expenses.
• Review expense claims and supporting documents for completeness and accuracy.
• Ensure expenses are properly classified and documented.
• Assist in preparing expense reports and monitoring budget utilization.

Billing

• Prepare and process invoices and billing documents.
• Verify billing information and supporting documents before issuance.
• Monitor billing status and coordinate with concerned departments regarding pending or outstanding billings.
• Maintain organized billing records.

Reconciliation

• Perform regular reconciliation of financial records, including sales, collections, deposits, and other transactions.
• Identify discrepancies and coordinate with concerned personnel for proper resolution.
• Assist in ensuring that accounting records are complete and accurate.
• Maintain reconciliation reports and supporting documentation.