Job Summary

The Finance Admin is responsible for supporting the hotel's finance and administrative operations, including payroll processing, government statutory compliance, purchasing coordination, billing administration, inventory monitoring, and other finance-related tasks to ensure efficient day-to-day operations.

Key Responsibilities

Payroll & Employee Benefits

• Prepare and process payroll, 13th-month pay, and related payroll reports.
• Administer government-mandated benefits and contributions (SSS, PhilHealth, Pag-IBIG, and BIR requirements).
• Assist in the preparation and processing of employee final pay and clearance requirements.

Accounts & Billings

• Process and monitor agency billings, including manpower and security service providers.
• Coordinate with suppliers and agencies regarding billing concerns and payment documentation.

Purchasing & Inventory

• Handle the purchasing process, including receiving and releasing supplies.
• Monitor par stock levels and coordinate replenishment of operational supplies.
• Maintain inventory records and ensure proper documentation of stock movements.

Administrative Support

• Coordinate messenger schedules, errands, and document deliveries.
• Monitor medicine and first-aid supplies and ensure timely replenishment.
• Maintain organized records of finance and administrative documents.

General Duties

• Prepare reports and documentation as required by management.
• Perform other administrative, finance, and ad hoc duties that may be assigned from time to time.

Qualifications

• Bachelor's degree in Accountancy, Financial Management, Business Administration, or related field.
• At least 1 year of experience in finance, payroll, accounting, or administrative functions.
• Knowledge of payroll processing, government statutory requirements, and inventory monitoring.
• Proficient in Microsoft Excel and other MS Office applications.
• Detail-oriented, organized, and able to handle confidential information.
• Strong communication and coordination skills.