Job Summary

The Executive Secretary to the Company President provides high-level administrative and executive support in a fast-paced manufacturing environment. This role ensures efficient coordination of executive functions and requires excellent English communication skills, especially when dealing with foreign stakeholders, partners, and clients. The position demands professionalism, discretion, and the ability to manage multiple priorities effectively.

Key Responsibilities

Manage and coordinate the President’s daily schedule, including meetings, plant visits, and travel arrangements

Prepare reports, presentations, and correspondence related to manufacturing operations and executive updates

Communicate effectively with clients, partners, and stakeholders on behalf of the President

Act as a liaison between the President and departments such as Production, Quality Assurance, Supply Chain.

Screen, prioritize, and respond to incoming communications (emails, calls, and letters)

Organize executive meetings, including preparing agendas, taking minutes, and tracking action items

Assist in monitoring key manufacturing reports

Maintain confidential files and records, including contracts and strategic documents

Support coordination of executive directives across plant and corporate teams

Track deadlines and ensure timely follow-through of assigned tasks

Perform other administrative duties as assigned

Qualifications

Bachelor’s degree in Business Administration, Office Administration, or a related field

At least 3–5 years of experience as an Executive Secretary or Executive Assistant, preferably in a manufacturing industry

Excellent English communication skills (written and verbal)

Experience working with foreign nationals, clients, or executives is an advantage

Strong organizational and time-management skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

High level of integrity, professionalism, and confidentiality